"Aviation Maintenance Office Assistant"

Job Details

The University of Dubuque is a growing faith-based University that is seeking an Aviation Maintenance Office Assistant. The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match.

Position Summary:

We are seeking a highly organized and detail-oriented Aviation Maintenance Office Assistant to support our aviation maintenance operations. This position works closely with the Assistant Director and Director of Aviation Maintenance, playing a key role in ensuring the smooth execution of daily administrative tasks, inventory control, compliance tracking, and interdepartmental coordination. This role requires strong communication skills, proficiency in Microsoft Office products, and the ability to manage multiple responsibilities in a fast-paced environment.

Primary Responsibilities:

• Track, order, and manage inventory for aircraft parts, consumables, and shop supplies
• Manage shipping and receiving of parts and maintain relationships with vendors and suppliers
• Monitor employee work schedules, payroll, and evaluations
• Perform standard office duties such as filing, typing, answering phones, and distributing mail
• Update and manage aircraft maintenance databases and records to ensure compliance and accuracy
• Maintain accurate logs for aircraft maintenance, including work orders, inspections, and service records
• Prepare and submit reports on maintenance activities, costs, and compliance for management and regulatory authorities
• Maintain current hazardous material data sheets and OSHA compliance records
• Perform detailed cleaning of aircraft interiors and exteriors, including wings, fuselages, and cockpits, often by hand
• Help maintain the cleanliness and organization of hangars, workshops, and office spaces
• Perform other duties as assigned in support of the University's Mission

Skills and Abilities:

• Demonstrate proficiency in Microsoft Office, especially Excel and Word, with the ability to manage complex data sheets and create well-formatted documents
• Strong interpersonal, verbal, and written communication skills
• Ability to prioritize daily and special projects
• Ability to remain seated at a workstation for extended periods of time
• Ability to lift 50-pounds

Qualifications:

• Diploma Required; Associate Degree Preferred
• Mechanical aptitude preferred

To apply with a growing faith-based University for the Aviation Maintenance Office Assistant position, please submit a cover letter, resume, three professional references, and UD employment application, located on our website, to HR@dbq.edu or to the Director of Human Resources, at the University of Dubuque, 2000 University Avenue, Dubuque, IA 52001.

Affirmation Action/Equal Employment Opportunity Employer. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/