Budget Director

Job Details

Join our Team at Portland Community College

Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.

Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.

Under the direction of the Vice President of Finance, the Budget Director manages the day-to-day operations of the Budget Office. Plans, organizes, and manages applicable functional areas in support of College objectives. Provides long range budget planning and compliance. Provides detailed budget process training. Responsible for the implementation of the budget workstream and integration with the Finance and Human resource components in the new Workday ERP system. Develops and provides Budget Office strategic direction and day-to-day activities. Leads and supervises the work of Budget Analysts, Budget Accountant and Budget Managers. Exercises sound judgment in the interpretation and application of all related laws, regulations, necessary practices and procedures. Responds to inquiries from College departments and/or external agencies and supervises administrative services professionals, paraprofessionals, technical/support staff, and/or student workers.

See the classification description for additional information: https://www.pcc.edu/hr/employment/management-jobs/budget-director/

What You'll Do and Who We Are Looking For

These qualifications, skills and abilities are critical for success in this position. Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

• Experience leading system improvements and developing best practices during the implementation of a new ERP budgeting system, from design through go-live.
• Extensive experience creating and maintaining budgets within Workday, while developing improved business processes and customized reporting solutions.
• Demonstrated experience in making budget presentations to governing Boards and other internal and external stakeholders.
• Demonstrated experience in development and implementation of budget reductions or reallocations. May be actual or policy exercise.
• Experience managing a college or university budget office.
• Knowledge of Oregon higher education policy and Oregon budget law.

Typical Duties and Responsibilities

Develops, manages, supervises, and monitors the preparation of the College’s annual budget. Completes supplemental budgets, mid-year budget adjustments, special financial analysis, and manages and provides long-term financial plans, projections, and forecasts. Provides budget updates and reports to the Board of Directors. Encourages innovative budget funding and resourcing options. Makes recommendations to the Associate Vice President (AVP) of Finance on procedure or process changes and improvements. Oversees the budget format and the preparation of the budget by all departments including redesign of budget and reporting systems. Provides technical and complex analysis using advanced data analysis tools and software to provide report preparation on the College’s budget. Ensures budget development and activities align with and support the strategic priorities of the College. Responsible for the preparation and publication of the budget calendar, budget appropriation by fund detailed schedules, budget resolutions and publication notices, assisting with the preparation of the annual budget message from the President, and the publication, communication, presentation, and distribution of the College budget. Manages and maintains the budget and position control system and other related systems and budgeting tools; provides support to leadership in utilizing related budget tools and systems. Provides ongoing training, reporting and communications to budget managers. Designs, customizes, implements and supports internal and supplemental software to provide comprehensive ad hoc budget reporting tools to managers. Provides related project management for applicable financial projects. Prepares Board resolutions related to the budget; coordinates and supports budget updates, budget communications, and budget presentations to a variety of audiences, and ensures timely delivery of the budget to the Board and College leadership. Plans, organizes, manages, and makes process improvement recommendations of budget process and operations of the Budget Office. Coordinates, implements, administers, and evaluates budget planning projects and services impacting College budgeting and operations. Develops, recommends, and administers policies, procedures, and processes in support of operations in the Budget Office. Implements and monitors compliance with approved policies, procedures, and processes, ensuring alignment with the College mission, values, goals and objectives and local, state, and federal laws and regulations. Defines and implements best practices to improve budget efficiencies and reporting. Supervises administrative services professionals, paraprofessionals, and technical/support staff and performs both direct and indirect supervision through subordinates. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary. Prepares financial management reports for various College programs, reviewing financial data to ensure compliance with applicable local, state, and federal requirements and Generally Accepted Accounting Principles. Researches, analyzes, and interprets applicable laws and regulations related to College budgeting; makes recommendations based on findings. Leads or participates in/on a variety of meetings, committees, and/or other related groups to communicate information regarding programs, resources, services, and/or to other pertinent information as appropriate. Provides College-wide leadership and direction on budgetary activities, functions, processes, strategies, and training. Serves as a liaison with other internal departments within the College and/or to external agencies in order to provide information on available resources and/or services. Works collaboratively with the finance team to identify and initiate internal control processes and to reconcile and ensure accurate recording of the College’s financial assets. Participates in long-range finance planning for the College, working cooperatively with College departments and other stakeholders to develop strategic and tactical plans to facilitate and coordinate the delivery of financial services. Evaluates systems and processes, sets standards, and makes appropriate recommendations for purchase and implementation. Participates in annual audits for the District and/or in the Budget Office. Participates in the sale of bonds, including the review of information in the preliminary offering statements, analysis of interest costs and savings, and other pertinent data. Oversees, analyzes, and makes budget decisions in alignment with College strategy, values and priorities. Forecasts funds needed for staffing, equipment, materials, and supplies. Approves expenditures and implements budgetary adjustments as appropriate. Performs other related duties as assigned.

Minimum Qualifications

• Master’s degree in Accounting, Finance, Business Administration or related field. Six (6) years of progressively responsible professional budget management experience at a management level, to include four (4) years of supervisory experience.
• OR Bachelor’s degree in Accounting, Finance, Business Administration or related field. Eight (8) years of progressively responsible budget management experience at a management level, to include four (4) years of supervisory experience.
• OR twelve (12) years of progressively responsible budget management experience at a management level, to include four (4) years of supervisory experience.