"Business Manager III"

Position Summary

Rutgers, The State University of New Jersey is seeking a Business Manager III for the School of Environmental and Biological Sciences. The Business Manager III reports directly to the SEBS/NJAES Business Service Center.

Among the key duties of the position are the following:

• Monitors the fiscal integrity of all assigned funding sources for the School of Environmental & Biological Sciences and the New Jersey Agricultural Experiment Station.
• Oversees the payroll, general ledger, and project sub‐ledger reconciliations for assigned units.
• Reviews and documents variance analyses monthly, quarterly, and at the fiscal year‐end for assigned departments.
• Ensures all functions are performed accurately and thoroughly, within appropriate and relevant deadlines, and in compliance with all applicable policies and processes.
• Oversees budget and finances, procurement, payroll management, grant administration, accounting, travel and expense reimbursement, and financial reporting.
• Acts as a critical resource and advisor to unit Directors and faculty, developing an administrative team to provide excellent support to the faculty and staff of the departments.
• Submits the Federal Financial Report (SF-425) for Federal Capacity programs, including Hatch, Multi-State, McIntire-Stennis, Smith-Lever, Expanded Food & Nutrition, and Renewable Resources Extension, funded by the United States Department of Agriculture – National Institute of Food and Agriculture (USDA-NIFA).
• Works closely with the Rutgers University Research Financial Services to ensure that the letter of credit (drawdowns) align with actual expenditures for each Research Program.
• Manages over $4 million in Turf & Fruit and Vegetable Royalty and Patent programs for the New Jersey Agriculture Experiment Station Research.
• Performs responsibilities such as monthly reconciliation, monitoring revenue and expenses, and processing payments to inventors accurately and promptly in accordance with contractual requirements.
• Maintains a database containing all contract terms, including rights and addresses.
• Serves as a liaison to the University's Office of Research Commercialization.
• Manages 1.9M County Clearing programs, including monthly payroll and expenses reconciliation for 19 counties' personnel, generating quarterly billing/invoices, and tracking payments received from the counties.
• Prepares employee charging instructions when needed.
• Prepares the annual budget and forecast.
• Analyzes and reviews financial data.
• Prepares financial statements and reports for both internal and external purposes.
• Resolves a diverse range of problems with a comprehensive understanding of accounting, in accordance with Generally Accepted Accounting Principles (GAAP), applicable regulations, and University policies and procedures.

Minimum Education and Experience

Bachelor's degree in accounting, finance, business administration, or a related field and five years of relevant experience in a financial/accounting function, or an equivalent combination of education and experience that fully demonstrates knowledge and understanding of generally accepted accounting principles and practices.

Equipment Utilized

Utilizes Oracle Financial Management system, Tableau, Human Capital Management System, Microsoft (Excel-advanced use of financial modeling, data analysis, and reporting, Word, and PowerPoint.