"Business Officer II"

Business Officer II

Company: North Carolina State University

Job Location:

Category: Business and Financial Services

Type: Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Location: Raleigh, NC

Essential Job Duties:
The Departmental Business Officer II is responsible for overseeing the financial operations of the Institute, including budgeting, invoicing, contract support, and procurement. In this role, you will ensure accurate and efficient management of financial processes and collaborate with the Director of Research Administration to maintain the Institute's financial health.

Key Responsibilities:

Financial Management & Reporting:

• Develop, manage, and monitor budgets for all Institute projects in collaboration with the Director of Research Administration.
• Assist with the creation of budgets and financial documentation for new grant proposals.
• Provide regular financial reports and updates to the Institute Director and leadership, including monthly and quarterly tracking.
• Track financial activities across the Institute and address concerns or inquiries as needed.

Invoicing, Contracts & Compliance:

• Review and process invoices from external subcontractors for allowability and accuracy, ensuring payments are processed within North Carolina State University systems.
• Assist Contracts and Grants in generating invoices for current awards.
• Manage invoicing for Institute membership dues.
• Coordinate with Contracts & Grants fiscal managers to ensure compliance with financial protocols.

Award & Project Coordination:

• Oversee the setup and closeout of new and existing awards, ensuring proper financial documentation and tracking.
• Maintain an understanding of all accounts within the Institute's portfolio and assist with award tracking and closure.
• Track cost share requirements and maintain documentation as necessary by working closely with 3rd party cost share providers.

Procurement & Reconciliation:

• Order supplies for Institute project PIs and manage the P-card, including monthly reconciliation and reporting of expenses.
• Perform monthly reconciliation of all active projects to ensure compliance.

This role offers the opportunity to make a meaningful impact on the Institute's financial health while working closely with engaged leadership in a collaborative, mission-driven environment. If you are a highly organized and analytical professional who enjoys collaborating with others, communicating clearly, and keeping complex financial operations running smoothly, we encourage you to apply.

Other Work/Responsibilities:
Other duties as assigned.

Minimum Experience/Education:
Bachelor's Degree in Business Administration, Accounting, or related area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications:

• Experience in accounting, financial and budget management Proficient in spreadsheet computation and financial report compilation
• Strong organizational, communication, and analytical skills.
• Ability to manage multiple projects and collaborate effectively with internal and external stakeholders.

Preferred Qualifications:

• Experience in contract and grant management as it relates to research administration at an academic institution.
• Familiarity with center memberships including membership agreements and invoicing for member dues
• Knowledge of NCSU financial systems and policies
• Knowledge of the Uniform Guidance 2 CFR Part 200

Required License or Certification:
N/A