Business Operations Coordinator

Position Details

University of Colorado | Denver

Official Title: Business Services Intermediate Professional

Working Title: Business Operations Coordinator

FTE: Full-time 1.0 (100%) FTE | Hybrid

Salary Range: $59,400 - $65,599

Position #00797637- Requisition #39764

About the University of Colorado Denver

Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top-ranked bachelor's, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers **

The Business Operations Coordinator supports the department, including the chair, faculty, part-time lecturers and student workers. General tasks include Manage departmental budget processes; manage administrative functions for the department, such as HR processes for hiring lecturers and student workers, inputting bi-weekly payroll data; provide support services to department chair and faculty; maintain and update department website and other department communications; welcome and assist visitors to the department.

What you will do:

Department Operations

• Under direction of the Chair, develop, disseminate and implement policies to guide faculty, staff and student employees in office, HR, Finance, and procurement processes; provide departmental training to faculty and staff regarding university policies and department procedures; develop and maintain department training materials and guides.
• Regularly meet with chair to provide updates regarding department operations; inform chair of issues affecting department operations and implement solutions recommended by the chair.
• Manage, maintain, and create content for department websites, social media sites, and newsletter and assist with one-off postings for courses and events.
• Department liaison to CLAS Dean's Office and other university offices and programs (i.e. FCQ Office, Procurement, ISSS, Bursar's Office, etc.).
• Assist graduate director and chair with admissions process and letters.
• Support department recruitment activities, including tabling with other departmental representatives at campus outreach events.
• Attend departmental faculty meetings as desired to present staff perspectives on issues facing the department, college, and campus.
• Provide department IT oversight and troubleshooting. Liaison with CLAS IT for technical assistance, computer setup and maintenance, ordering and updating equipment, etc.
• Under direction of the chair, oversee and manage course scheduling for the department, including managing updates and cancelling classes, catalog editing, checking enrollments, providing course feedback to the chair, and communicating changes to the CLAS Course and Curriculum Coordinator.
• Serve as work leader for student workers.
• Oversee condition of physical space in department, including reporting repairs (e.g., light bulbs replacement, computer issues), making sure posted materials are not out-of-date, public-use spaces are orderly.

Personnel/Payroll Liaison

• Process contracts, calculate salaries and enter position information into HCM for lecturers, teaching assistants, research assistants, temp aides, and student assistants; Ensure appointments are accurate and entered by CLAS appointment deadlines so that employees are paid correctly and on time.
• Provide guidance to faculty, staff, and students regarding university policies/procedures and department guidelines related to student hiring (i.e. student retirement, payroll processes, work study, semester hiring deadlines, sponsored user and identity management processes, access to training).
• Disseminate university training policies and manage information collection from supervising faculty and employees to ensure required employee training is completed.
• Manage sick leave for department lecturers, student faculty, and student assistants.
• Verify (with supervisors) and enter bi-weekly payroll for student employees.
• Manage department onboarding of all new faculty and staff, including assisting new hires with getting access to required systems and IT, course setup in Canvas, campus ID and department access and keys, etc.).
• Work with the chair to identify problem areas regarding department hiring issues and partner with the CLAS HR team to devise solutions. Collaborate with the chair to identify and analyze patterns to make recommendations to change work processes and implement new policies to fit with changing growth of department.
• Manage lecturer job postings and ongoing searches in CU Careers and assist with other departmental search processes as needed. Responsibilities include screening applications, as well as communicating with applicants, managing interview processes, and dispositioning candidates.
• Manage student job postings in Handshake and hiring process for student assistant/work study positions. Manage biweekly time collection and payroll process for student and temporary employees.
• Analyze department methods for obtaining hiring information and figure out best methods to collect hiring data and implement CLAS hiring policies. Communicate with CLAS HR regarding college hiring policies and communicate department hiring information to them.

Department Budget Management

• Under direction of the chair, analyze and project budget priorities based on department programmatic costs and outcomes information. Meet with chair to go over budget information. Based on information collected and department objectives determined by chair, set the departmental operating budget each year and allocate expenses, partnering with CLAS Finance team when needed.
• Track and manage additional department budgets (i.e. PT Instructional, ICR, Gift Fund, Computer Replacement, ICB, CU Succeed) and individual faculty budgets (i.e. Professional development, grant, awards, etc.). Provide quarterly reports to faculty on their individual budgets.
• Collaborate with the chair to identify budget concerns and problem areas and work with CLAS finance staff to transfer and reallocate funds to correct errors.
• Analyze budget information and create and distribute monthly budget reports to faculty and staff.
• Reconcile department budgets and line items monthly; prepare year end financials and reports for special projects annually and when projects end.
• Advise faculty and staff on requirements in maintenance and compliance of accounting and budgeting processes.
• Develop and update departmental finance policies and create financial resources for faculty and staff.
• Process and track payments using SPOs, Payment Vouchers, Non-Catalog Forms, etc. including payments to independent contractors, honorariums, and other goods and services not available through CU Marketplace.

Qualifications you already possess (Minimum Qualifications)

• Bachelor's degree in liberal arts and sciences, business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• 1 year of professional level experience managing, administering, or coordinating department-level office & business operations, including HR/payroll processes and budget management.
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications

• Experience managing, tracking, analyzing, and reconciling budgets.
• Experience with ISIS, SIS or similar student information system database.
• Experience with CU Data or similar budgeting/data information systems.
• Experience in website management (Drupal), major social media platforms (Instagram, etc.), and Canva.

Knowledge, Skills, and Abilities

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Conditions of Employment

This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Mental, Physical, and/or Environmental Requirements

This position may be performed on site, and will require the ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

This position may be performed in a hybrid or remote environment, requiring the ability to work effectively in a remote setting. This includes maintaining a dedicated workspace free of excessive noise or distractions, reliable internet connectivity, and the ability to participate in virtual meetings for extended periods. Employees must be able to independently manage time, remain stationary for prolonged computer-based work, and transport necessary equipment (such as a laptop and peripherals) between their remote work location and the office as needed.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $59,400 - $65,599.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation. Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line. Benefits: https://www.cu.edu/employee-services/benefits Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 10, 2026. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Dr. Adam Lippert, at adam.lippert@ucdenver.edu.