"Business Services Specialist"

Business Services Specialist

Company: Villanova University

Job Location: Villanova, 19085

Category: Business and Financial Services

Type: Full-Time

Posting Number: 20260015S

Location: Villanova, PA

Work Schedule: full-time/12-months

Department: 505-Office of Auxiliary Services

Position Summary

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

This position will provide operational and administrative support to the Director and Assistant Director of Finance and Administration in Auxiliary Services for the Villanova, Cabrini and Rosemont campuses. The Business Services Specialist will perform daily tasks to assist with all Auxiliary Services financial operations, and FMO as needed. This position will have oversight of accounts payables, purchase orders and change orders, contracts, revenue entries, and complete daily and monthly reconciliations.

Duties and Responsibilities

Provides operational support to the Director & Assistant Director Finance & Administration. This position will assist with daily reconciliations and entries for Auxiliary Departments to include Dining Services, Catering, The Inn at Villanova, Graphic Services, Mail Services, Summer Conference Services, Mullen Performing Arts Center, Connelly Center, and Art Gallery/Collections and extend to the FMO operations as needed.

The Business Services Specialist will maintain and oversee contracts for Auxiliary Services and FMO to ensure they are reviewed in Sirion and approved. Monitor the status of contracts in Sirion and complete follow up with the Contract Owners and the System Administrator.

The Business Services Specialist will process daily entries for Mullen Performing Arts Center, Dining Services Grubhub Operations, and Wawa. Monthly reconciliations will also be completed and include Campus Vending and Commissions.

This position will assist in completing Summer Conference Services Revenue Spreadsheet by adding Group Revenues from invoices and Payments. Process credit card and check payments as they are received.

The Business Services Specialist will run and review monthly reports for Auxiliary Services. Communicate with departments accordingly to resolve any discrapencies and process monthly Journal Entries as needed.

This position will create and monitor purchase orders through the NovaBuy system as needed for Auxiliary departments, and assist with quarterly reviews of open purchase orders. Process change orders as needed, and work with departments to close out purchase orders as required.

Assist with Utility invoice reporting and reconciliations for the three Villanova Campuses. Ensure departments are staying compliant with the University Procurement policy and procedures.

Perform additional duties and assist with special projects as assigned.

Minimum Qualifications

Formal Education

• High school diploma required, Bachelors Degree preferred.

Job Specific Knowledge

• Knowledge of Banner Finance and procurement systems preferred. Accounts payable software experience is strongly preferred. The individual must have proven ability to create spreadsheets and knowledge of administrative/financial/operational procedures required.

Minimum Work Experience

• The individual selected must have two (2) or more years of experience in administration, exposure to accounting work experience in a Procurement Department/Accounts Payable role preferred but not required.

Work Skills

• The individual selected must have excellent interpersonal, organizational, planning, and prioritizing skills and be a team player. Must be a flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies. Must have the ability to work independently under general supervision with exceptional attention to detail. He/she must have a proven ability to consistently maintain a high level of discretion professionalism, and uphold strict confidentiality.

Equipment Knowledge

• Computers- Microsoft Office and telephone usage.

Salary Posting Information

This position falls within salaried grade 12 and the range for this position is $27.58-29.12/hr. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.