Business Support Assistant - HSC & EC Research Buildings

Position Summary

At Stony Brook Medicine, this Business Support Assistant is a valuable member of our team, who provides administrative and executive support, coordinates office functions for the HSC& EC Research Buildings/Plant Operations Business Office and has the ability to interface with all levels of management throughout the HSC.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of this Business Support Assistant may include but are not limited to the following:

• Create spreadsheets, charts, graphs, databases, reports and internal/external communications.
• Process budget transfers, process purchase requisitions, track expenditures.
• Collect, collate and maintain all departmental statistics, utilizing appropriate programs to formulate and communicate reports to internal/external agencies.
• Coordinate all office functions for the Plant Operations Business Office including telephone reception, processing of communications into and out of the office, record keeping and preparation and filing of memoranda and reports etc.
• Maintain property control records.
• Coordinate travel arrangements and process requests for travel reimbursement.
• Enter requisitions in the Lawson system.
• Perform additional responsibilities as required.

Qualifications

Required Qualifications:

Associate's degree and at least 2 years of related experience in an administrative/supervisory capacity. Experience in MS Office Suite inclusive of Word, Excel and PowerPoint. Experience with Outlook email system and calendar scheduling system. Individual must have excellent writing skills, verbal communication skills and customer service skills. Individual must be highly organized.

Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration.

Preferred Qualifications:

Bachelor's degree.10 or more years of experience in the Procurement field. Experience in healthcare environment. Knowledge of Lawson and People Soft, and SUNY Systems. Excellent interpersonal and writing skills. Good understanding of financial reporting and budgeting.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.