Campus Employment Coordinator

Job Description

Summary:

The Campus Employment Coordinator is responsible for coordinating campus student employment programs, and student payroll processes in compliance with federal, state, and institutional requirements. The role requires strong organizational skills, attention to detail, and the ability to interpret and apply regulations related to student employment, and payroll. The coordinator ensures accurate processing of student employment and payroll activities.

This position is an on-site role and requires regular, physical presence on campus.

Duties:

• Serve as the liaison with the university community and student employment, overseeing job requests, job postings, job classifications, and disciplinary actions for student employees.
• Serve as the primary coordinator for student employment and student payroll, ensuring accurate submission, review, and approval of student employee timesheets in accordance with university payroll schedules and paid accurately, and maintained in compliance with institutional, state, and federal requirements.
• Collaborate with Financial Aid, Payroll, the Business Office, Career and Professional Engagement and off-campus community partners to ensure compliance with employment policies.
• Monitor and manage institutional student employment programs in line with federal, state, and institutional guidelines and regulations.
• Posts available student employment positions in Handshake and monitor job openings.
• Review student employment eligibility and collaborate with Human Resources for onboarding and payroll processing.
• Conduct bi-weekly audits of timesheets submitted by student employees and resolve errors and discrepancies with payroll concerns.
• Oversee reconciliation of federal and institutional employment funds to support the completion of the FISAP.
• Analyze reports and metrics to assess the effectiveness of the student employment program, recommend improvements as needed.
• Develop and maintain all necessary forms, policies, and processes for students’ employment and supervisor responsibilities.
• Maintain active membership in NEASEA (Northeast Student Employment Association) and complete necessary training SEE (Student Employment Essentials) through NSEA (as offered)
• Maintain accurate records of student employment and international student activities, including attendance, evaluations, and program metrics.
• Collaborate with university administration to manage financial resources and budgets for student employment and international student initiatives.
• Respond to inquiries from students, employers, faculty, and staff regarding student employment, internships, and international student inquiries.
• Stay informed on industry trends, best practices, and regulations related to student employment and international student services.
• Performs other duties as assigned.

Qualifications:

Education:

• Bachelor’s degree

Experience:

• Previous experience coordinating student employment programs or similar initiatives is highly desirable.

Skills & Abilities:

• Strong understanding of the college environment and educational systems.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks effectively.
• Strong interpersonal skills for communicating and collaborating with students, parents, faculty, and external partners.
• Ability to work independently and in a team, demonstrating leadership qualities when needed.
• Passion for international student services and global initiatives.

Physical & Environmental:

• Possess the ability to react calmly and effectively in critical situations.
• Thorough knowledge of student information system(s).
• Handle multiple tasks and priorities at once while solving problems and thinking innovatively.
• Administrative, organizational, supervisory, and budget-management skills.
• Extended periods of sitting, standing, stair climbing, maneuvering objects of substantial weight.
• Must possess a student-centered personal philosophy.
• Frequent typing of computer keyboard.

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Part-Time, Non-Exempt

Pay: $22,500 - $25,000 Annually

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.