Academic ConnectCentre Administrative Officer
Role type: Full Time (1.0 FTE); Fixed Term till Dec 2027.
Faculty: Faculty of Science
Department/ School: School of Physics
Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super
Faculty: Faculty of Science
Department/ School: School of Physics
Salary: UOM 5 - $86,943 - $99,864 p.a. plus 17% super
- High impact science administration support to the Centre Director and COO with confidential duties and stakeholder coordination.
- Apply now to deliver executive and operational excellence for a national dark matter research centre and support seamless multi-institution collaboration.
- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
Your next career opportunity
As Centre Administrative Officer, you will provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation. You will gain experience in finance processing, event and committee coordination, and stakeholder engagement across a multi-institution Centre hosted by the School of Physics.
As Centre Administrative Officer, you will provide high-quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation. You will gain experience in finance processing, event and committee coordination, and stakeholder engagement across a multi-institution Centre hosted by the School of Physics.
What you will deliver:
- Provide Executive Support: Manage the Centre Director’s calendar and email, arrange travel, and handle confidential correspondence and tasks.
- Coordinate Committees and Events: Schedule and service Executive and Advisory Board meetings, prepare agendas and minutes, and support Centre visitors and events.
- Operational and Financial Administration: Process reimbursements, reconcile credit card expenditure and support administration of internal funding schemes.
- Stakeholder Engagement and Team Support: Maintain relationships with partner organisations, support shared inboxes and SharePoint sites, and provide backup assistance to the central administrative team.
You may be a great fit if:
- You are a confident minute taker with strong written communication and attention to detail.
- You possess experience with finance systems, purchasing cards and expense reconciliation.
- You have solid event coordination skills and the ability to manage competing priorities.
- You are proficient with Microsoft Office and SharePoint and comfortable managing group inboxes.
- You demonstrate professionalism, discretion and strong interpersonal skills when liaising with internal and external stakeholders.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
Your new team – School of Physics
The University of Melbourne's School of Physics is one of Australia's leading Physics Schools. It has achieved this status through the high quality of its research and teaching programs. The school offers a wide range of physics subjects to undergraduate and postgraduate students, and performs research in the following areas: Astrophysics, Atomic, Molecular and Optical Physics, Experimental Condensed Matter Physics, Experimental Particle Physics, Materials Science, Physical Biosciences, Theoretical Condensed Matter Physics and Theoretical Particle Physics.
The University of Melbourne's School of Physics is one of Australia's leading Physics Schools. It has achieved this status through the high quality of its research and teaching programs. The school offers a wide range of physics subjects to undergraduate and postgraduate students, and performs research in the following areas: Astrophysics, Atomic, Molecular and Optical Physics, Experimental Condensed Matter Physics, Experimental Particle Physics, Materials Science, Physical Biosciences, Theoretical Condensed Matter Physics and Theoretical Particle Physics.
Application essentials:
- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
- A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Want to know more?
- For queries related to this specific position, contact Anita Vecchies at anitacv@unimelb.edu.au
- For questions related to our recruitment process email Oliver Bukasa at hr-careers@unimelb.edu.au
- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Applications close: 5th April 2026. 11:55 PM; Melbourne time zone.
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