"Executive Assistant"

Job Description:

This role will:

• Provide general executive support and assistance.
• Act as the first point of contact for internal and external stakeholders.
• Undertake diary, email and document management and assist with the preparation of responses.
• Coordinate and plan meetings, including compiling agendas and documents, prepare minutes and following up on meeting tasks.
• Proactively provide executive support whilst exercising initiative, discretion, and confidentiality at all times.
• Exercise superior interpersonal communication skills for internal/external stakeholders, including when interpreting requests and correspondence to prioritise.
• Undertake relevant projects aligned with the Division/Faculty.
• Cooperate with all health and safety policies and procedures of the university and take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself or others.
• Process and reconcile expense claims and UNSW credit card transactions, ensuring accuracy, timely submission, and compliance with University policies.

A person engaged is generally expected to have the following skills and experience:

• Relevant qualifications with proven experience as an Executive Assistant
• Advanced level of Microsoft Office software and other applications/databases.
• Relevant qualifications and extensive Executive Assistant experience.
• Extensive communication skills including experience liaising with key internal and external stakeholders.

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

If you require any further information regarding the role, please contact Research & Engagement Manager Bo Qu at bo.qu@unsw.edu.au

To submit an application for the role, please do so via the 'Apply Now' button.

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Posted: 06/02/2026