"Clinical Placement Coordinator - Physician Assistant Program"

Job Summary

The Clinical Placement Coordinator is part of the clinical team that serves the Graduate Physician Assistant program. This position is responsible for maintaining compliance administrative functions for PA clinical rotations under the direction and supervision of the Clinical Coordinators. This includes compliance records for students for clinical rotations, compliance records from clinical sites and preceptors and data required for PA program accreditation. This position also maintains the budget for payment of clinical site fees.

Essential Job Functions & Responsibilities

• Oversees student and clinical faculty compliance for clinical placements
• Researches and recommends the procurement of new clinical sites
• Collects and organizes data related to the maintenance of clinical year activities for accreditation compliance
• Acts as liaison between the PA program and the clinical sites such as notifying clinical sites of upcoming students and program requirements
• Creates and maintains confidential student demographic records that include name, contact information, and emergency contact information
• Verifies and maintains all required documents for each second-year student for compliance with accreditation requirements
• Transmits required student documentation to each clinical site at the commencement of each clinical rotation
• Collects and organizes documents received per student for each rotation
• Establishes ongoing communication with new clinical sites procured by program clinical coordinators
• Tracks the completion of clinical site documentation including affiliation agreements
• Communicates with students regarding missing required documentation
• Organizes and maintains documents for out-of-state clinical rotation sites
• Collaborates with Clinical Coordinators and clinical sites regarding clinical placement requests
• Reviews and compiles written evaluations of clinical placements in consultation with clinical coordinators
• Coordinates and maintains records of seven different end-of-rotation exams per rotation to ensure accreditation compliance
• Coordinates materials needed for clinical callback session
• Keeps all records related to compliance in tracking software and inspects documents for errors
• Collects appropriate information used to establish improvement benchmarks/metrics
• Attends and participates in the Physician Assistant Clinical Team regular meetings
• Maintains and updates extensive clinical sites contact lists
• Replies to all inquiries and general information requests with the accurate information
• Organizes and schedules meetings and appointments
• Orders all medical supplies for faculty, didactic, and clinical year students
• Budgets, tracks and processes invoices for payments to clinical sites
• Provides general support to students, faculty, and administrators

Required Skills & Experience

• Strong interpersonal skills with students and clinical partners
• Flexibility and team skills that are critical to the efficient workflow
• Strong solution-oriented approach to problems that arise
• Ability to work collaboratively and independently with diverse group of peers, faculty, and supervisors in the School and University is essential
• Three or more years of management experience, preferably in a Physician Assistant educational program or similar operation
• Demonstrated leadership, interpersonal, written, and oral communication, problem-solving, and organizational skills
• Ability to work in a fast-paced environment and juggle multiple tasks
• Demonstrated evidence of detail-orientation, customer service orientation, and ability to work independently
• Computer proficiency in MS Office, Outlook, Excel, and the Internet required

Education Requirements

Bachelor's degree required

Physical/Other Requirements

Must be able to push, pull, move or lift up to 50 lbs. Must be able to meet all general health requirements for the position as per university policies

About Mercy

Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences. Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students. Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022. Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students. Mercy’s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online. At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more. Our Mission: Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world. Benefits Eligible: Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more. EEO Statement: Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status. As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu. The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws. Campus Safety: Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.