"Sr. Medical Office Coordinator"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Department of Neurology is seeking a Sr. Medical Office Coordinator, for the Neuromuscular Department in the School of Medicine. The Sr. Medical Office Coordinator will coordinate the medical offices for five providers of the Neuromuscular Divisional including the coordinator for the Peripheral Nerve Center and ALS specialty clinics.

Specific Duties & Responsibilities

• Coordination of medical offices includes, scheduling patients for outpatient clinics as well as inpatient hospitalizations, preparing patient charts, coordinating and calling in prescriptions, distributing clinic notes to referring physicians and patients, attending clinics with Drs. when needed, to assist with maintaining room coordination, patient paperwork, weighing of patients, registering patients for testing, coordinating follow up appointments and calls for results, providing patients with appropriate prescriptions and reading materials.
• As referral coordinator for the Peripheral Nerve Center, multiple patient records are received, logged, reviewed, assigned and distributed to the appropriate Neurologist.
• Answering multiple phone lines, triaging phone calls and messages, checking voice mail, scheduling administrative calendars, transcribing dictations, making travel arrangements, submitting reimbursements, paying bills for the doctors, lab staff, office, assisting visitors, guests, and faculty as needed.
• Additionally, assist the neuromuscular fellows with needs such as ordering lab coats and supplies.
• Assist in coordinating the weekly Neuromuscular Conferences by ordering lunches and paying bills.
• Coordinate the paperless meetings and be the main point of contact for questions and concerns about the process.
• Routinely audit the paperless process and report inaccuracies, changes, and suggestions to improve the process for ease, accuracy, and compliance.
• Manage the Neuromuscular database, which is designed for physicians to track their patients, diagnoses, and tests that has been completed.
• Coordinate monthly meetings with Administrative Manager.

Minimum Qualifications

• High School Diploma or graduation equivalent
• Three years progressively responsible medical office experience.
• Medical terminology required.
• Intermediate computer and proofreading skills required.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in the Johns Hopkins system strongly preferred.

Classified Title: Sr. Medical Office Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.20 - $33.90 HRLY (Commensurate with experience)

Employee group: Full Time

Schedule: M-F 8:30 am - 5:00 pm

FLSA Status: Non-Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM Neuro Neuromuscular

Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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