"Construction Contracts Coordinator - Planning Design and Construction"

Job Summary

Provides support to the department's contracts office by assisting with the preparation, processing, and administration of purchase orders and consultant contracts. Ensures compliance with applicable procurement regulations, agency policies, and funding requirements while developing knowledge and skills in public-sector contract management. Works under the guidance of the assigned construction contracts staff and may interact with internal staff, vendors, and consultants to support the efficient execution of procurement and contracting activities.

Responsibilities

KEY RESPONSIBILITIES:

1. Prepares and process purchase orders in accordance with state and agency procurement guidelines
2. Assists with the drafting, review, and routing of consultant contracts and amendments
3. Verifies contract and purchase order documentation for accuracy, completeness, and compliance
4. Maintains organized contract and purchase order files, databases, and tracking systems
5. Supports invoice review and payment processing by verifying charges against contract terms and purchase orders
6. Communicates with internal stakeholders, vendors, and consultants regarding contract requirements, timelines, and deliverables
7. Assists in monitoring contract status, including expirations, renewals, and performance reporting
8. Provides administrative and technical support to the department and other staff as assigned

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education in a related field.

Required Experience
One (1) year of experience in procurement, contracting, accounting, or administrative support (internship or related work experience acceptable).

Preferred Qualifications

Additional Preferred Qualifications
Familiarity with government contracting and Board of Regents Contracts
Knowledge of contract management systems and Microsoft Office applications
Able to assess organizational contracting needs and recommend processes, policy, and structural improvements to enhance efficiency and compliance

Preferred Educational Qualifications
Bachelor's degree preferably in business administration, Public Administration, Finance, or a related field
An advanced degree from an accredited institution of higher education in a related field

Preferred Experience
Experience with financial or procurement systems a plus

Proposed Salary

The budgeted salary range is $51,600 to $60,000 per year. Offers are based on relevant experience.
Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Participates in training and professional development to build knowledge of state procurement codes, contract law, and best practices
Willingness to learn and grow in public-sector procurement particularly USG contracts and contracts management
Commitment to integrity and accountability
Able to handle multiple tasks or projects at one time meeting assigned deadlines under supervision

KNOWLEDGE
Basic knowledge of purchasing or contracting processes

SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette

Other Information

This is not a supervisory position.
This position does not have financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position may travel 1% - 24% of the time.

Background Check

• Credit Report
• Standard Enhanced + Education

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.