Contracts and Grants Specialist

Department Information

Indiana University's College of Arts and Sciences (The College) is a professional organization comprised of 3 schools (the Hamilton Lugar School of Global and International Studies, the Media School; the School of Art, Architecture, and Design), 80 departments and programs spanning the arts and humanities, social sciences, and natural and mathematical sciences and served by world-renowned faculty and skilled and talented administrators.

Job Summary

Department-Specific Responsibilities

• Manages and oversees the financial and administrative aspects of grant-funded projects within the College of Arts and Sciences.
• Ensures compliance with grant regulations, monitors budgets, approves financial transactions, and assists in the preparation of grant reports.
• Works closely with project managers, principal investigators, the Office of Research Administration, and outside entities to ensure successful grant implementation and financial management.

General Responsibilities

• Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract.
• Consults on and completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
• Evaluates contract compliance and advises others on contractual rights and obligation.
• Analyzes awards to determine reporting requirements and sending reports/invoices.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
• Closes out awards as appropriate.
• Provides policy and procedure interpretation to various stakeholders.
• Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION Required

Bachelor's degree (preferably in related field).

WORK EXPERIENCE Required

2 years of relevant experience.

SKILLS Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.