Coordinator, Academic Systems & Compliance (FT)

Posted: 05-May-26

Location: West Windsor and Trenton

Categories: Staff/Administrative

Internal Number: 5329828

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and diverse workforce—our most valuable asset.

At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses—the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away—MCCC offers the benefits of a robust institution with the close-knit feel of a true community.

In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents—making higher education more accessible for the whole family. With 69 degree programs and 35 credit certificate options, there are countless ways to grow with us—both personally and professionally.

JOB DUTIES

Provide operational and administrative support for academic systems, grants management, and Academic Affairs processes. Assist in coordinating activities related to student advising systems, curriculum processes, scheduling, and post-award grant administration to support faculty, staff, and student success initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.

• Provide support for academic systems, including data entry, system updates, troubleshooting, and user support for advising, curriculum, and scheduling functions
• Assist with data collection, tracking, and basic analysis to support Academic Affairs operations and reporting needs
• Ensures academic departments and divisions meet college procedures, policies and processes related to accreditation and state and federal standards.
• Support the development and maintenance of training materials and assist in delivering training sessions for faculty and staff on academic systems
• Serve as a point of contact for routine inquiries related to academic systems, resolving issues or escalating as appropriate
• Assist with curriculum-related processes by coordinating documentation, tracking submissions, and supporting workflow management
• Support post-award grant administration activities, including processing requisitions, tracking expenditures, maintaining documentation, and ensuring compliance with grant requirements
• Assist with monitoring grant-related purchases, including invoicing, requisitions, and inventory tracking in coordination with the Grants Office
• Process Academic Operations requisitions and support budget tracking activities
• Coordinate adjunct faculty support processes in collaboration with division offices
• Assist with the coordination and processing of academic agreements and related documentation
• Maintain accurate, organized, and audit-ready records using institutional systems and Microsoft Office tools
• Provide limited administrative support to Academic Affairs leadership, as needed, in support of departmental operations
• Perform other related duties as assigned

WORKING CONDITIONS

• This position is contingent upon grant funds.
• While performing the duties of this job, the employee is regularly required to use vision and talk or hear.
• Please note that assigned tasks and responsibilities span both campuses for all MCCC positions.

ADA AND OTHER REQUIREMENTS (May vary depending on the position)

• Positions in this class typically require the ability to use a key board, hearing, seeing and repetitive motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong organizational and project coordination skills
• Working knowledge of academic systems, operations, and higher education environments
• Basic understanding of grant processes, compliance requirements, and administrative procedures
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills, both written and verbal
• Ability to deliver training and provide user support in group and one-on-one settings
• Ability to interpret and apply policies, procedures, and regulatory guidelines

REQUIRED QUALIFICATIONS

• Bachelor's degree from an accredited institution in Business Administration, Information Systems, Higher Education Administration, or a related field.
• Minimum of two (2) to three (3) years of experience supporting academic operations, administrative functions, or systems in a higher education or similar environment
• Experience working with academic and/or information systems (e.g., student information systems, scheduling, advising platforms)
• Experience supporting administrative processes in a fast-paced environment
• Demonstrated ability to work effectively with diverse populations, including students, faculty, staff, and external partners
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and ability to learn and utilize new systems and technology
• At least three to five (3-5) years of experience in a community college setting
• Experience supporting grant-funded programs or post-award grant administration
• Demonstrated technical proficiency in systems used to support academic operations