Coordinator Unit Operations

Job Overview

We are seeking a full-time professional to coordinate processes, projects, special events, and provide administrative services leadership. This position will support several areas including the Provost’s Business Office, Academic Unit Review, Vice Provost Academic Analytics, UC Rising Leaders, Emeriti Association, and UC UPRISE. The position will be in-person, but following onboarding and training, some work location flexibility is possible.

Essential Functions

• Process orders for IT – Computer equipment, etc. needed for Provost units
• Coordinate Parking Services, ID badges for office, as well as other Public Safety issues.
• Order office supplies, keys, business cards.
• Coordinate signage, off-site storage needs.
• Coordinate maintenance requests, receive facilities management emergency notices.
• Manage and coordinate works of art with the UC Art Collection.
• Initiate purchase orders and create contracts in the ESM contract management system for Provost’s office (and supporting units).
• Coordinate processes for the assigned projects, events, and service unit; make recommendations regarding the development of operating processes; continuously update and improve processes, identify problems and recommend and implement solutions.
• Provide leadership by serving as a unit resource, consultant and liaison for directors and administrators within designated unit, as well as external offices and agencies to ensure conformity and compliance with operating procedures, university policies, collective bargaining agreements, state regulations and federal laws.
• Assist administrator with analyzing and interpreting data and other related activities.
• Review, evaluate and implement grants, project proposals, agreements, training programs and other projects; and monitor and evaluate progress.
• Research, develop, edit and prepare documents and reports.
• Manage all aspects and agendas for special events, including coordinating special speakers, visitors, and workshops to ensure compliance with state regulations and university policies and procedures and established service standards.
• May monitor and reconcile ledgers and budgets for a designated unit(s).
• Represent the university in a positive manner and attend meetings/conferences and may represent the administrator with moderate authority to make commitments.
• Perform related duties based on departmental need. This job description can be changed at any time.

Required Education

Bachelor’s Degree
Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

One (1) year of relevant experience.

Physical Requirements/Work Environment

• Sitting - Continuously
• Repetitive hand motion (such as typing) - Continuously
• Hearing, listening - Often
• Talking - Often
• Standing - Seldom
• Reaching overhead - Seldom
• Pulling, pushing - Seldom
• Lifting - up to 20 pounds - Seldom
• Walking -Not Required
• Bending - Not Required
• Stooping - Not Required
• Climbing stairs/ladders - Not Required
• Kneeling, squatting - Not Required
• Crouching - Not Required
• Crawling - Not Required
• Shoveling - Not Required
• Lifting - up to 50 pounds - Not Required
• Lifting - over 50 pounds - Not Required