"Curriculum Manager"

Curriculum Manager

University of Colorado Anschutz Medical Campus

Department: Office of Medical Education, Undergraduate Medical Education (UME)

Job Title: Curriculum Manager

Position #:00805543 - Requisition #:38630

Job Summary:

Under the general guidance of the Associate Director, Undergraduate Medical Education (UME) the Pre- and Post Clerkship Manager will provide direct supervision of curriculum staff functions and operations within the Pre- and Post-Clerkship curricular content areas while carrying out the academic policies of the institution. As part of the School of Medicine's Undergraduate Medical Education, the Pre- and Post-Clerkship Manager will assist in promoting the mission and values of the institution to the University community while building and maintaining collaborative relationships that are essential to the success of the mission of the office.

The individual in this role will be relied upon to lead effective working relationships with a wide array of staff, faculty, and community partners. Relationship building, follow up, and regular lines of communication are essential. The successful candidate will possess excellent communication and organizational skills and will have the ability to successfully manage and delegate multiple self-directed projects that may, at times, have competing priorities. The incumbent must have proven communication, presentation, leadership, and planning skills necessary to collaborate productively with a diverse group of staff, faculty, students and the community. The successful candidate will be able to work both collaboratively and independently and will bring a strong customer service orientation to the workplace.

Key Responsibilities:

30% - Leadership of Pre- and Post-Clerkship Curriculum Staff

• Recruit, onboard, and train curriculum staff, focusing on cross-training and holistic skill sets.
• Provide primary leadership, supervision, and direction to post-clerkship curriculum staff, including problem-solving, team building, and staff evaluation. Offer oversight and mentoring to lead staff for effective execution of delegated curriculum delivery duties.
• Prioritize understanding of staff personal and professional goals. Actively seeks out opportunities for growth and development of team members based on those goals.
• Offer ongoing training with emphasis on curriculum policies, processes, and customer service. Set expectations and hold staff accountable for best practices and SOPs.
• Foster teamwork, ensure effective communication between curriculum staff and other educational units, and develop a culture of flexibility.
• Proactively identify high-volume work periods and collaborate with office leaders to ensure adequate staffing.
• Lead continuous quality improvement efforts, using independent judgment to optimize processes. Regularly assess curriculum support needs and adjust staffing priorities accordingly.
• Ensure curriculum staff have the necessary tools and resources to perform effectively.
• Oversee the development of a central repository for curriculum policies.
• Partner with faculty leaders and lead staff to assess and fulfill staffing needs for successful delivery of Pre- and Post-Clerkship curriculum components, including oversight of curriculum committees and regular participation in key planning meetings.
• Foster a team culture that values flexibility and embraces change, ensuring these principles are applied to consistently support a dynamic and personalized student curriculum.

30% - Pre and Post-Clerkship Strategic Support

• Learn and manage policies and processes for all Pre- and Post- curriculum components, ensuring successful integration across all phases.
• Facilitate meetings, delegate action items, and collaborate with stakeholders to keep curriculum priorities on track.
• Work with the Assessments/Evaluations/Outcomes team to manage CQI processes. Advocate for students curricular experiences and learning opportunities to improve curricular experiences.
• Work with key departments (Student Life, Ed Tech, Instructional Design) to identify and implement solutions for curricular needs. Collaborate on curriculum delivery strategy.
• Build and manage process maps for annual operations, generating visualizations for curriculum office cycles.
• Works directly with the branch campus leadership to ensure equitable and comparable processes and curriculum delivery within varied locations and student groups.
• Work directly with Assistant Manager of UME and the Pre- and Post- Clerkship Deans to plan and strategize for curricular delivery as changes and updates to the curriculum evolve. Work with appropriate staff and leadership to oversee the staffing of curriculum committees including Curriculum Steering Committee and may attend other various curriculum phase meetings.

20% - Oversight of Daily Operations

• Oversee daily operations, including faculty participation tracking, student exams, communications, room scheduling, and data entry for curriculum delivery, assessment and evaluation.
• Supervise front-line customer service activities, ensuring exceptional support to faculty, students, staff, and other members of the public.
• Support Office of Medical Education events and curriculum sessions as needed.
• Develop and oversee processes for accurate student data collection, maintenance of grades, and adherence to FERPA and accreditation standards.
• Ensure continuous quality improvement in day-to-day operations, addressing operational issues and ensuring compliance with accreditation requirements.
• Ensure compliance with the university's accreditation requirements for the medical student curriculum, and actively participate in the collection of data for accreditation materials.
• UME Committee Management and Direction
  • Train curriculum administration staff in UME committee best practices, including minute recording, roster maintenance, and resource accessibility.
  • Lead Pre and Post Clerkship teams in collaboration with Deans on committee work.
  • Manage the Post-clerkship Curriculum Committee roster, assist in recruiting new committee members, and oversee subcommittees.
  • Delegate agenda distribution and coordinate with presenters to ensure materials are provided before meetings.
  • Assist the LCME Project Manager in tracking agenda items and ensuring LCME compliance.

10% - Budgetary and Procurement Responsibilities

• This position will coordinate and collaborate with UME Business Services Manager on the negotiation of vendor contracts, generation of purchase orders, and payment for services to third party vendors in support of UME curriculum.
• In adherence with university procurement policies, this position will oversee the procurement transactions for Pre- and Post-Clerkship Staff (i.e. Concur approvals and CU Marketplace approvals).
• Collaborates with Assistant Director for UME and Pre- and Post Clerkship Deans to review and project annual budgets. Strategic planning on operational expenses to utilize funding optimally.
• Collaborates with branch campus leadership to strategize areas for collaboration, staffing efficiencies and operational efficiencies that will impact the overall UME budget expectations.

5% - Office of Medical Education Leadership

• Serve as an administrative leader within UME, fostering cross-functional teamwork and supporting the mission of the organization.
• Establish and document best practices and SOPs relevant to core responsibilities across the Pre- and Post- Clerkship curriculums.
• Oversee auditing and updating of MD website pages, train staff in UME committee best practices, and lead the Pre and Post Clerkship teams in collaboration with Deans.
• ensure compliance with LCME standards. Act as a resource for communication and workflow efficiency.

5% - Other Duties

• Participate in other duties as assigned to support various initiatives and engage in professional development opportunities.

Work Location: Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business management, administration, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
• Four (4) years of proven progressively responsible, relevant, and successful administrative experience working as a professional in an accredited higher education environment.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis, but not for the specific experience.

Preferred Qualifications:

• A master's degree in business, business management, administration, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
• Experience working with medical school curriculum and the functions and structure of a medical school.
• Experience with integrated student information systems, curriculum management systems, and learning management systems.
• Experience with curriculum management and coordination.
• Experience working within the confines of complex rules, regulations and accreditation standards.
• Experience managing budgets and purchases.

Competencies:

• Advanced proficiency with Microsoft Word, Excel, Outlook, database manipulation, Internet searches, and email
• Must have proven ability to manage and lead staff to inspire teamwork and achieve established goals.
• Demonstrated ability to coach, develop, and motivate staff, as well as distribute and balance workloads.
• Ability to inspire a collaborative spirit and encourage faculty and staff to think of personal responsibilities in the context of the whole office function.
• Demonstrated ability to interact and establish relationships with professionals including physicians, PhDs, university faculty and staff as well as current students and community members.
• Display leadership that can engage and energize all levels of the organization toward achieving a common goal.
• Ability to communicate effectively, both in writing and orally.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established as $66,201 - $84,208.