"Danforth Art School Administrative Assistant - Framingham State University"

GENERAL STATEMENT OF DUTIES:

The Art School Administrative Assistant will serve as the front desk representative for the Art School when the Administrative Coordinator is not scheduled. The Art School Assistant will be responsible for tasks related to class and event registration and management, routing phone calls and emails appropriately, assisting with studio and art supply maintenance and providing general administrative support to operations at the Danforth Art School.

SUPERVISION RECEIVED: Director, Danforth Art School

SUPERVISION EXERCISED: none

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Conducts general communications, including phone and email for the art school, routing inquiries as needed.
• Works closely with all staff members, participating in staff meetings as available
• Assists with event and school registration processes working with registration software, updating student records, assisting with online and in-person registrations, processing transfers and cancellations of registrations.
• Confirm models for classes as needed
• Assist in the maintenance and organization of studios, ensuring they are set up properly and orderly for each class and that all equipment such as easels and light stands are in working order
• Support Art School staff as needed in collecting data such as class metrics and photos of class sessions and student work.
• Maintain an understanding of school programs, pedagogy, and the teaching styles of faculty members.
• Maintain excellent point of entry experience for school and museum visitors, students, faculty and others.
• Assist in the organization of art supplies
• Supporting overall goals and mission of the Danforth and the university and serving as ambassador for the Danforth brand.
• Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility.

WORKING CONDITIONS: May have some lifting and moving. Must be available to work evening and weekend shifts.

MINIMUM QUALIFICATIONS: Minimum 3 years of experience working in an office setting providing administrative support. Strong interpersonal skills to work with a variety of audiences. Excellent verbal and written communications skills required. Must be reliable, punctual, accountable and professional. Ability to work in a diverse environment and to contribute in a meaningful way to the diversity and inclusion efforts of the University. Ability to work a flexible schedule including some evening and weekend shifts.

PREFERRED QUALIFICATIONS: Bachelor's Degree in Art, Museum Studies, Education or related fields. Proficiency in Word, Excel, Word Press, Learning Stream or other registration software. Knowledge of museums and or the visual arts. Knowledge of Spanish or Portuguese a plus.

Additional Information: This is a part-time non-exempt position working 18 hours per week. The schedule will vary. The hourly rate of compensation is $18 per hour. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.