Department Administrator Supervisor

Position Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator Supervisor for the Department of English in the School of Arts and Sciences-Newark. Reporting to the Department Chair, the Department Administrator manages daily operations, supports faculty and students, and performs administrative, business, and human resources functions for the Department of English.

This position is responsible for and not limited to the following:

• Coordinating and overseeing administrative functions and operations.
• Managing human resources and payroll.
• Supervising Department staff.
• Overseeing Department budgets and is responsible for Department funds, including restricted, unrestricted, grant, and faculty projects.
• Reconciling accounts.
• Supporting academic programs and operations.
• Must be able to work in a fast-paced, deadline-driven, stakeholder-focused team environment and skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University and external community.

Minimum Education and Experience

• Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration.
• Also requires a minimum of two years of relevant experience in an administrative role, excellent written and oral communication skills, strong organizational skills, and proficiency in computer literacy.

Equipment Utilized

Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU), Course Scheduling System, REGIS, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and knows or will learn any and all systems Rutgers University (RU) uses for human resources and payroll, budget, academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, recruitment, performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

Fast-paced, deadline-driven, stakeholder-focused, confidential team environment with the requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University and external community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand.