"Department Coordinator"

Position Summary

Under the supervision of the Department Administrator, the Department Coordinator provides administrative and operational support to the Department of Anthropology.
This is a part-time position working 20 hrs/week. Because this position is part-time, there are no remote work options. The expectation is 4 hrs/day, preferably from 10 AM - 2 PM.

Ideal Candidate Statement

The ideal candidate has strong verbal and written communication skills, is proactive, and service oriented.

Workplace Requirements

This position is exclusively on-site, part-time at 20 hours a week, necessitating all duties to be performed in person at Rice University. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range

$20.00/hour
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.*

Minimum Requirements

• Associate's degree or higher
• 2+ years of experience working in an office environment

Skills

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
• Intermediate data reporting skills
• Strong verbal and written communication skills
• Basic problem-solving and critical thinking skills
• Ability to work under moderate supervision and complete tasks in a timely manner
• Customer service oriented

Preferences

• Bachelor's degree
• Experience working in an institution of higher education
• Experience with Oracle
• Experience with cloud applications (Google Docs, Google Sheets, etc.)
• Experience with financial business systems for purchasing, processing expenses, etc.

Essential Functions

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department
• Assists the Archaeology Lab Professor with day-to-day functions
• Interprets, implements, and ensures compliance with policies and procedures, and recommends alternative solutions
• Reviews and monitors trends to provide recommendations to streamline functions in the department
• Monitors and tracks expenses; processes financial transactions, expense reports, honoraria, and reimbursements
• Represents the department within the school
• Creates communications and outreach plans to include relationship development, communications, and/or compliance
• Performs all other duties as assigned

Additional Functions

• Provide event support by creating flyers, advertising events, setup/takedown, supplies, etc.
• Assist with scheduling duties such as guest speaker itineraries, reservations, transportation, etc.
• Handle purchasing for office inventory, catering orders, parking vouchers, etc.
• Maintain conference room scheduling
• Receive and distribute mail

Special Instructions to Applicants:
All interested applicants should attach a cover letter and resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Rice University HR | Benefits
Rice Mission and Values

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.