Department Secretary - Earth Sciences

Job Summary/Basic Function

About the position:

The position reports to the Department Chair and provides clerical support for the department chair, 10 regular full-time faculty, 8 TPTF, and 2 staff members.

Annual Salary: $36,108

Plus a generous benefits package designed to support your well-being and future:

• Comprehensive Health Coverage – Medical, dental, and vision insurance
• Group Life Insurance
• Retirement Plans – Choose from two excellent options
• Tuition Waiver – Invest in your education or your family's
• Paid Time Off – Vacation, sick leave, and holidays to recharge
• Full Benefits Summary(PDF)

Required Qualifications:

• Six months as a Clerical Assistant 1 OR graduation from high school OR any equivalent combination of experience and training.
• Excellent oral, written, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, OneDrive, and Teams.
• Ability to:
• Proofread information for conformance with prescribed standards.
• adapt quickly to changing student and employee needs.
• always maintain confidentiality and discretion.
• provide exemplary customer service.
• organize, prioritize, meet deadlines, and follow up on assignments.
• perform detailed work involving written information.
• learn new skills as needed.
• work independently and in coordination with others.
• oversee student workers.
• Demonstrated organizational, analytical, and critical thinking skills.
• A sense of urgency and attention to deadlines and details.
• Ability to work with students of diverse cultures, racial and ethnic groups.
• Knowledge of office procedures, policies, forms, and various office filing systems.
• Commitment to inclusive practices and working with diverse student populations.
• Successful interview (Including Word and Excel tests).
• Successful completion of three background checks.

Preferred Qualifications:

• 2 Years of work experience in clerical/secretarial position(s).
• Prior professional work experience in an academic setting.
• Prior experience using specific systems (Banner, SAP, D2L Brightspace).

Special Instructions to Applicants:

• This position is represented by a labor union and is subject to the terms and conditions of the AFSCME Collective Bargaining Agreement.
• Ability to work on campus.

Days Worked: Monday – Friday

Hours/Shift worked: 8:00 a.m. – 4:30 p.m.