Administrative Assistant Senior Healthcare

The Administrative Assistant position will provide high quality administrative support to Clinical Nursing Director, Nurse Supervisor, within Internal Medicine.

• Coordination of meetings.
• Managing calendars.
• Typing required documents.
• Budgetary reconciliation including processing journal entries.
• Supply ordering using purchase orders/shortcodes.
• Planning and processing travel/conference registration.
• Processing tuition reimbursements.
• Advise management of trends, concerns, and suggested measures to maintain standards and continued improvement.
• Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
• Maintain Static Groups, and B1 Finance/DataMart groups.
• Posting, monitoring and hiring new employees through eRecruit.
• Train employees in new or revised work methods and procedures and orient new employees.
• Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
• Entering and reconciling payroll, personnel related work for nursing and assistive personnel.
• Project work, workgroups and maintaining personnel/staffing reports.
• Maintain employee records in accordance with HR and UMHS policies.

• High school diploma or equivalent.
• More than 4 years of experience performing responsible office duties.
• Excellent verbal/written communication skills.
• Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
• Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
• Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.

• Two to three years experience with OneStaff.
• Microsoft Windows and Excel.
• Proficiency with MPathways.
• Knowledge of eRecruit.
• Knowledge of UMHS/UMPNC/MNA contract.
• Knowledge of AFSCME Local 1583 contract.
• Knowledge of UMHS policies and procedures.
• Associate or higher degree in business, human resources or related field.

Monday - Friday, 40 hours per week.
Day shift