Instructional Administrative Assistant II (IAA-2)

Join our Team at Portland Community College

Portland Community College’s Arts, Humanities, Communication and Design pathway seeks a full-time Instructional Administrative Assistant II (IAA-2) to support Arts and Design. In addition to strong administrative skills, the successful candidate will demonstrate enthusiasm, initiative, and the ability to collaborate across departments and pathways, contributing to a supportive, team-oriented culture that prioritizes exceptional service to PCC students, partners, and internal stakeholders.

What You'll Do and Who We Are Looking For

The Arts, Humanities, Communication and Design Pathway serves students, faculty, industry partners, and community members. AHCD offers a variety of programs, activities, and services in lower division collegiate and career technical education fields and is an integral part of the educational mission of PCC.

Reporting directly to the Arts and Design Program Dean, the Instructional Administrative Assistant II provides an exciting opportunity for a collaborative, inclusive, and enthusiastic candidate to support the daily operations of Architectural Drafting and Design/Building Inspection, Art, Graphic Design, Interior Design, Multimedia, Music and Sonic Arts, Music, and Theatre Arts for the collective teams in the Art, Humanities, Communication and Design Pathway.

Why You'll Love Working Here

The PCC district encompasses a 1,500-square-mile area in northwest Oregon and offers two-year degrees, one-year certificate programs, short-term training, alternative education, pre-college courses and life-long learning. As part of our College community, you’ll enjoy:

• A collaborative and inspiring campus community
• Opportunities for learning and professional development

Portland Community College embraces equity and inclusion as a priority...

Position Grade

Classified 17 (A)

Employment Type

Full time

Total Rewards Package / What We Offer

• Comprehensive benefit package
• Oregon PERS contribution
• Tax deferred annuity program and a deferred compensation program
• Tuition waiver for you, your spouse/domestic partner, and dependent children under 24 years of age, as well as partial tuition reimbursement for full-time employees at other accredited institutions
• Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
• Paid Leave (Pro-rated by FTE for Part-Time Employees) reference Classified Agreement
• Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
• 1 day of sick leave per month
• 12 paid holidays
• PCC Winter Break (when College is Closed)
• 24 hours of personal leave per year

How We Determine Initial Salary Placement

The position requires the ability to think and plan strategically... Key responsibilities may include developing and reviewing the academic schedule; purchasing supplies and equipment via purchasing card and requisitions; initiating and supporting the hiring of staff and faculty; coordinating art model services; monitoring budgets and staffing through reports; overseeing the open lab schedule; and providing day-to-day operational support...

The IAA-2 primary campus location TBD.

Please apply as soon as possible. This position will close to applicants at midnight on April 30, 2026

Minimum Qualifications:

• High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I.
• College or business school training may be substituted for up to two years of the administrative experience requirement.
• Other equivalent combinations of experience and training will be considered.

Success Criteria:

• Advanced proficiency with computer applications and systems (e.g., Microsoft Office, Google Workspace, Banner, Workday, and virtual meeting platforms)
• Experience monitoring financial transactions and working with budgetary spreadsheets, including identifying errors or areas of overspending (or openness to learning)
• Strong customer service skills, with the ability to effectively support and communicate with diverse stakeholders, often while handling frequent interruptions.
• Ability and willingness to work both independently and collaboratively as part of a team.
• Demonstrated cultural awareness and ability to engage respectfully with individuals from diverse backgrounds and perspectives.
• Strong organizational skills, attention to detail, and problem-solving ability, including knowing when to seek guidance.
• Adaptability, curiosity, and professionalism, including willingness to learn, navigate change, and maintain confidentiality (FERPA knowledge preferred).

Work Environment and Physical Requirements:

• Work is generally performed in an office environment with frequent interruptions or changes in work flow.
• Occasional lifting, guiding, or carrying of light-weight materials or equipment may be required.
• Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and/or ten-key functions.