"Development Assistant for The Penn Fund"

Job Details

Development Assistant for The Penn Fund

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title Development Assistant for The Penn Fund Job Profile Title Administrative Assistant B Job Description Summary This position will directly support the Frontline team within The Penn Fund. This team consists of frontline officers who work with classes celebrating milestone reunions, young alumni and students to achieve ambitious dollar and donor goals. The Development Assistant provides logistical support to frontline officers who make individual solicitations and collaborate with volunteer committees, in addition to helping maintain best practices in data entry and management, prospecting and cultivation, and engagement and stewardship for the benefit of our entire team. This position will also serve as part of the centralized administrative team for Annual Giving and will receive guidance from the Director of Penn Fund Strategy, Donor Participation and Stewardship under a dotted line for these responsibilities. This role is essential to advancing The Penn Fund's mission of engaging alumni and driving philanthropic support for the University. Job Description Job Responsibilities

• Manage and maintain prospect records of the Frontline Team and its volunteers utilizing Penn's donor database (maintaining integrity of relevant information in system and beyond).
• Partner with frontline fundraisers and volunteer managers to help ensure volunteer management and fundraising campaigns are moving forward through 1:1 meetings, participation on calls, service to volunteers.
• Support frontline fundraisers in lead up to visits, including building and maintaining donor pipelines focusing on leadership giving/relationship building, preparation of informational packets and materials, meeting room reservations and arrangements, list reviews for potential reunion and non-reunion meetings, or briefing documentation and through expense reporting and processing following donor visits and related travel.
• Support in creating and managing event processes from start to finish, including invitations, nametags, event attendance tracking and documentation in our database, purchase requests for event materials, food and space acquisition, and/or additional volunteer engagement efforts.
• Communicate with Penn undergraduate alumni and friends through inbound calls and emails to the office.
• Provide administrative support, including scheduling meetings, managing travel and expenses, and general office operations.
• In partnership with both fellow Development Assistants and Director, create and sustain accurate fundraising reports to track results, expected gifts, and multi-year pledges.
• Assist with other duties as assigned on both The Penn Fund team and across the division.

Occasional participation is expected at signature events, such as the Penn Reunion Volunteer Conference, Alumni Weekend, Homecoming, volunteer appreciation events, regional pre-reunion events, and other events that provide opportunities to engage potential Penn Fund donors.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.**

Qualifications:

• High School diploma required; BA/BS degree preferred.
• Three to five years of experience or equivalent combination of education and experience required.
• Desired skills include, but are not limited to, and may be described in other ways: excellent interpersonal, communication, and writing skills, strong attention to detail, ability to organize and manage multiple projects, and wish to work both individually and collaboratively while contributing to total team culture and effort.
• Ideally driven and motivated by the possibilities ahead, holds belief that innovation is critical to success, and seeks to support others in creative thinking.
• Prides oneself on high-quality work and naturally challenges our team to grow every year.
• Holds knowledge of fundraising principles, concepts, and techniques and is comfortable soliciting gifts from a diverse and engaged donor community.
• Proficiency in the use of word processing, spreadsheet, and presentation applications (e.g., Word, Excel, PowerPoint) preferred in addition to capacity to learn systems and databases unique to the organization.
• Potential to work nights and/or weekends at limited times of the year.

Job Location - City, State Philadelphia, Pennsylvania Department / School Development and Alumni Relations Pay Range $18.99 - $22.87 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. University Benefits

• Health, Life, and Flexible Spending Accounts: ...

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay