"Director of Gift Documentation"

Job Description

Reporting to the Senior Director of Donor Relations and Prospect Development the Director of Gift Documentation acts as the university’s central resource for donor gift documentation and collaborates closely with gift officers, Advancement Services, University counsel, Virginia Tech Foundation counsel, and financial offices to facilitate the documentation, creation of, and management of endowments, current-use funds, and related amendments. The Director is responsible for understanding and adhering to policy while making recommendations for policy updates, as needed. In addition, the Director will ensure alignment with legal and operational guidelines. This position will work to streamline processes, provide individual and group trainings, create and maintain resource materials, and create executive briefings in support of gift documentation workflows. This role requires a balance between personalized donor interactions, strong collaboration skills, and meticulous process management to ensure both a positive donor experience while ensuring a lasting institutional legacy. The Director will play a pivotal role in donor engagement, crafting timely documentation that honors both donor intent and Virginia Tech’s strategic vision.

Required Qualifications

• Master’s degree or Bachelor’s degree with extensive experience in compliance, strategic communications, writing, editing, or donor relations.
• Ability to interact and build positive relationships with internal and external constituents.
• Strong analytical skills and ability to solve problems.
• Demonstrated experience drafting, editing, and reviewing formal documents, preferably legal or financial in nature.
• Proficiency using Microsoft Word (including advanced formatting and merges), Excel (sorting, data comparison), and PowerPoint.
• Proven success interpreting and applying policies or legal guidance in a compliance-oriented environment.
• Documented ability to manage complex projects in a fast-paced organization with multiple stakeholders and to communicate complex information in a clear and concise manner.
• Experience managing sensitive and confidential donor or financial information with discretion.

Preferred Qualifications

• Familiarity with legal agreements and higher education gift documentation.
• Working knowledge of IRS regulations related to charitable giving, and CASE.
• Demonstrated experience using fundraising CRM software (e.g., Blackbaud or similar platforms).

Pay Band

N/A

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$75,000 - $85,000

Hours per week

40+ hours per week

Review Date

December 16th, 2025

Additional Information

Unable to Sponsor Work Visas.

The successful candidate will be required to have a criminal conviction check.

If you are an individual with a disability and desire an accommodation, please contact Advancement HR at advhr@vt.edu during regular business hours at least 10 business days prior to the event.

Advertised: November 24, 2025

Applications close: December 16, 2025 Eastern Standard Time