"Division Coordinator"

About Westchester Community College:

Westchester Community College was founded in 1946 as the New York State Institute of Applied Arts and Sciences in White Plains. In 1957, the County of Westchester bought the 360-acre John Hartford estate in Valhalla and designated 218 acres for the community college. Westchester Community College is more than just the county's largest educational institution. It is a living, breathing part of Westchester that goes beyond the influence of a typical college and affects the lives of all who enter its doors.

Job Description:

Under general supervision, the Division Coordinator serves as the senior administrative manager for Business Affairs and fiscal operations for the Westchester Educational Opportunity Center (WEOC). The incumbent provides leadership in budget oversight, financial reporting, procurement, contracts, and stewardship of grant and performance-based funds, and supports the implementation of effective fiscal and operational processes in alignment with SUNY, WCC, and funding agency requirements. Supervision is exercised over professional and non-professional staff assigned to business and operations functions.

Fiscal Management, Budget Oversight, and Grant Stewardship

The Division Coordinator oversees, coordinates, and manages the preparation, review, and submission of all required financial reports and documents. The incumbent is responsible for the financial stewardship of Center funds, including implementing and monitoring effective fiscal controls, internal processes, and documentation standards to ensure compliance, accuracy, timeliness, and audit readiness.

Procurement, Contracts, and Vendor Oversight

The Division Coordinator establishes, monitors, and administers contracts for services, and oversees the procurement of equipment, supplies, and materials necessary to support instructional programs and Center operations. The Division Coordinator has primary responsibility for the management, control, and stewardship of all WEOC capital assets and inventory including maintaining accurate, up-to-date records and inventory control procedures.

Interdepartmental Coordination and External Liaison

The Division Coordinator establishes and maintains effective working relationships with internal and external entities, and serves as a primary administrative liaison to vendors and providers, ensuring clear communication, timely issue resolution, and alignment with contractual and funding requirements.

Facilities, Security, and Operational Oversight

While the role is primarily fiscally focused, the Division Coordinator retains oversight responsibility for facilities-related contracts and operational services, including housekeeping, maintenance, security, and other contracted services that support a safe and functional learning environment.

Administrative Procedures, Compliance, and Reporting

The Division Coordinator maintains and updates written procedures and reports related to business affairs, fiscal operations, procurement, inventory, and related administrative functions. The incumbent provides guidance to staff to ensure consistent implementation of procedures and monitors Center activities to ensure compliance with applicable College, SUNY, State, Federal, and funding agency policies, as well as internal controls. The incumbent identifies compliance risks and process gaps and initiates corrective actions as necessary.

Supervision and Collaboration

The Division Coordinator supervises assigned staff, including responsibilities for hiring, training, assignment, scheduling, evaluation, and discipline. The incumbent promotes effective communication and collaboration with Center leadership, faculty, staff, and campus partners, and supports Center operations by assisting with special functions and initiatives as needed.

The incumbent performs related duties as required.

Requirements:

REQUIRED QUALIFICATIONS:

The successful candidate must possess one of the following:

• A Master's Degree in Education, Educational Administration, Public Administration, Business Administration or a related field and a minimum of two years of experience in the administration of an academic, programmatic or support services area in the field of Education or in the public sector; OR
• A Bachelor's Degree in a related field and a minimum of four years of experience in the administration of an academic, programmatic or support services area in the field of Education or in the public sector.

In addition, the successful candidate must demonstrate:

• Knowledge of public-sector or higher education fiscal practices, including budget oversight, financial controls, and compliance requirements
• Experience coordinating or supporting grant-funded or restricted funds, including expenditure tracking and reporting
• Ability to interpret and apply policies, procedures, and funding requirements
• Ability to analyze financial and operational data and support accurate, timely reporting
• Strong organizational, communication, and problem-solving skills
• Ability to establish and maintain effective working relationships with internal and external partners
• Sound professional judgment, integrity, initiative, and attention to detail
• Physical condition commensurate with the administrative demands of the position

All candidates must have evidence of responsiveness to and an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of non-traditional adult students, as these factors relate to the need for equity-minded practice.

PREFERRED QUALIFICATIONS:

Experience working in a grant funded and a performance-based environment is preferred. Experience with procurement, contracts, and vendor oversight in a public or higher education setting. Familiarity with SUNY, community college, or public higher education administrative systems and reporting structures. A Master's Degree in the fields listed above is also preferred.

Additional Information:

POSITION EFFECTIVE:

The position will remain open until filled.

SALARY & BENEFITS:

The starting salary is $85,227. Additional compensation with seniority steps maximize at a salary of $131,432. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.

Application Instructions:

Applicants must apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. You must be legally eligible to work in the United States at the time of hire. Please login to: https://sunywcc.interviewexchange.com/login.jsp in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Priority will be given to applications received by March 16, 2026.