Division Facilities Manager

Job Summary

The Division Facilities Manager will report to the Division Operations Officer to support facilities needs in the Division of Geological and Planetary Sciences. Coordinates and provides direction and/or support for all aspects of facilities, maintenance, repair, and renovation. Supports the Division's safety program by coordinating inspections and following up on findings and recommendations.

Essential Job Duties

• Monitors day-to-day maintenance of facilities and infrastructure projects in the Division.
• Serves as primary liaison with the Facilities, Security, and Safety departments on all matters of maintenance and repair.
• Coordinates as project manager for Division-initiated and funded renovation and rehab projects.
• Provides continual monitoring of building status for maintenance and repair issues needing attention (e.g. damage from accidental fires, flooding, malfunctioning equipment, security problems, etc.). Identifies and contacts occupants and Caltech departments (Facilities, Security, Safety, etc.) for corrective action, and works with them to ensure action is successfully completed.
• Coordinates regular laboratory safety inspections with Environmental Health and Safety personnel; communicates findings to lab personnel and, if corrective action is needed, follows up to ensure that appropriate corrective actions have taken place.
• Works with Caltech Property Services to administer periodic equipment inventory.
• Identifies and maintains a list of vendors, procedures, and guidelines to effectively handle routine building needs, emergencies, and health and safety concerns.
• Coordinates the efforts to recycle, reuse, and maintain facilities, equipment, and furniture on a Division-wide basis.
• Organizes and maintains Division storage rooms and areas.
• Assists the Division Operations Officer with other duties and special projects as needed.

Basic Qualifications

• 3 years of hands-on experience with construction and renovation.
• Background in carpentry, mechanical, plumbing, electrical, drafting, and/or interpreting blueprints and construction plans.
• Strong project management and troubleshooting skills.
• Prior experience supporting scientific research operations.
• Ability to work independently and see multiple projects successfully completed simultaneously.
• Excellent written and verbal communication skills, interpersonal skills, and the ability to communicate clearly and tactfully.
• Demonstrated experience partnering with all levels of leadership, staff, students, and faculty.
• Strong organizational skills and initiative to prioritize and complete assignments in accordance with assigned schedules.
• Ability to interpret and apply knowledge of Division, Institute, and funding agency policies and procedures to resolve issues and/or problems.
• Ability to identify opportunities and implement improved productivity and use of resources; takes initiative to improve work processes.
• Ability to interact professionally with various levels of Institute management and/or faculty, as well as outside contacts and collaborators.

Preferred Qualifications

• Bachelor's degree or equivalent experience in the related field.
• Experience working in a university setting.
• Certifications in MEP areas.

Required Documents

• Resume
• Cover Letter