"Division Secretary for Arts, English, and Humanities"

Division Secretary for Arts, English, and Humanities

Company:
Oklahoma City Community College

Job Location:
Oklahoma City, Oklahoma

Category:
Administrative Assistants

Type:
Full-Time

Posting Number: Staff_0403461

Classification Title: Staff

Datatel Position ID: AEHD5SECRETA1A

Annual Hours: 2080 Hours

Placement Range: $15.83 - $16.62

Position Type: Regular

Job Category: Non-Exempt

General Description

This position is responsible for performing a variety of duties for the Division, including assisting the Dean, faculty, and staff with program needs, handling telephone, email and guest inquiries and following up on general information and other program-related matters; supporting the Division Assistant as needed or requested; and assisting with data collection and entry, records maintenance, and general communication from the division office.

Reports To: Dean of Arts, English, and Humanities

What position(s) reports to this position?

None

Minimum Education/Experience

High school diploma/GED

Minimum (2) years' work experience in an office environment.

Required Knowledge, Skills & Abilities

Knowledge:
Office practices and equipment
Microsoft Office 365 or similar software

Skills:
Managing multiple priorities
Professional communication, both verbally and in writing

Abilities:
Work independently, follow directions, and meet deadlines
Learn new skills as needed to ensure efficient and effective operations
Relate to and communicate effectively with OCCC student, faculty, and staff population
Complete tasks with attention to accuracy and detail

Physical Demands/Working Conditions

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position requires the person to frequently move about the Division Office and campus to perform the essential functions of the position.

This position requires the person to frequently communicate with and listen to students, faculty, staff, administration, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.

Work is performed in a relatively safe, secure, and indoor office setting.

Work is performed during a normal office schedule as determined by the needs of the Division

Preferred Qualifications

Associate degree

Minimum (2) years' full-time work experience in an office environment at an institution of higher education.

Required Training

Quarterly compliance training as assigned by institution

Work Hours: Monday - Friday; 8:00am - 5:00pm according to the needs of the division.

Department: Division of Arts, English & Humanities

Open Until Filled: No

HR Contact: Beth Holmes

Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties (Position Specific)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)

• Greets, screens, announces, and routes phone calls and visitors or others needing assistance. Maintains positive relationships will all departments to ensure effective and efficient operations.
• Interacts effectively with and provides assistance to the Dean, directors, faculty, staff and students.
• Assists the Dean, Chairs, Faculty, and Division Assistant with information collection, management, and disbursement.
• Prepares operational forms necessary to ensure the effective functioning of the division.
• Works cooperatively with the Division Assistant and others in preparing for events and ceremonies.

Job Duties (Safety / Policy & Procedures)

• Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures
• Contribute to a safe educational & working environment.
• Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
• Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
• Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

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