"Administrative Assistant - 80399BR"

Administrative Assistant

Institute for Health Aging

Part Time

80399BR

Job Summary

This is a part time role at 50%. Therefore, the salary range for this position is 50% of $50,700 - $63,900 (Annual Rate). This role is fully onsite.

Key Responsibilities:

• Completes project tasks independently and in collaboration with other staff members.
• Administers questionnaires in a community-based study.
• Assists with delivery, set up/breakdown of study equipment (keyboards, tablets) on weekly, ongoing basis when necessary.
• Collects, enters, and quality-checks data.
• Performs entry-level data analysis for weekly reports.
• Assists with planning, set-up, and coordinating information or outreach sessions, distributes flyers, makes copies, assembles class materials, and assists with outreach activities.
• Calls participants as instructed and needed.
• Must be able to lift and pull 21-30 lbs.
• Squatting, bending and kneeling is required.

The project is testing a community-based music training intervention for older adults age 60 and over with and without mild cognitive impairment. The project involves strong collaborations with community-based organizations and professionals.   

Under the supervision of the Project Manager, the incumbent will perform entry-level duties related to the support and coordination of research tasks and may receive training and development to prepare and advance for work at the next level within the series.

The incumbent will support staff and Principal Investigator (PI). In addition, they will work with PI and Project Manager to support project goals including administering questions in a community-based behavioral study and assisting with planning informational sessions. They will learn to summarize information and identify matters of significance and adhere to consistency of study protocol. They will also follow study policies and best practices and alert project manager if any issues arise, and perform other duties as assigned.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Institute for Health & Aging is an organized research unit at UCSF. The work of the Institute includes extensive and successful research, training and public service in the areas of aging, health, and health policy.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Skills to learn organization-specific and other computer application programs.
• Basic communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to use discretion and maintain all confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to establish excellent working relationships with community and team members. 
• Reliable, trustworthy, independent, empathic.

Preferred Qualifications

• Basic skills to analyze and research information and learn to synthesize data with strong attention to detail.
• Experience with older adults (age 60 and older) in community settings.
• Experience working in culturally diverse communities.
• Experience with music.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007396 PROJECT POLICY ANL 1

Job Category

Administrative Support, Education, Professional (Non-Clinical), Research and Scientific, Support Services, Temporary Employment

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Contract

Percentage

50%

Appointment End Date

31-May-2025

Location

Fully Onsite, Mission Bay (SF)

Shift

Variable

Shift Length

Variable

Additional Shift Details

This position is fully onsite.