"Employee Accommodation Compliance Coordinator"

Description

SUMMARY DESCRIPTION

Under the general direction of assigned administrator, independently review, analyze, and perform complex, journey-level duties including: administering reasonable accommodation requests, interactive meeting coordination, coordinating employee accommodations, and managing the medical leave of absence program; Assist administration with related disability discrimination cases and provide administrative support in communicating with physicians, supervisors, employees and attorneys regarding the districts employee reasonable disability accommodation program; and perform related research, analysis, and other professional administrative work in support of assigned functions. Administers District-wide compliance with applicable federal and state laws and regulations, as well as District policies and procedures pertaining to protections for employees with disabilities. Other duties as assigned.

This is a confidential classification. As such, incumbents perform duties that involve gathering or reviewing information or data concerning employee grievances or discipline matters, or data relating to or containing information about employer bargaining positions, negotiation strategies, or proposals.

DISTINGUISHING CHARACTERISTICS

Incumbents in this classification independently perform complex analytical, systems, statistical, programmatic, project/program management, and other journey-level research and analysis duties in ensuring the District is compliant with existing laws, regulations, and policies related to disability accommodations. Incumbents are expected to act independently in developing applicable resources and information. Incumbents are expected to exercise independent judgment in problem solving and making sound recommendations to leadership in an articulate and comprehensible manner. Work is performed at a professional level that requires prior related experience and knowledge in employee rights and entitlements regarding long-term and short-term disability including family medical leave. Strong written and verbal communication skills are required to communicate effectively with individuals inside and outside the College at various organizational levels.

Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to: a Bachelors degree with course work in business, accounting, insurance, or related field AND Three (3) years of professional experience in accommodations.

PREFERRED QUALIFICATIONS

• Five (5) years of professional experience handling reasonable accommodation requests, interactive process meeting coordination, coordinating employee accommodations, and managing the employee return to work program.
• ADA Coordinator Training Certification (ACTCP).
• Professional license or certification in human resources (examples: SHRM, PHR, SPHR, CHRP, PSHRA, CHRM, ACHRO).

KNOWLEDGE AND ABILITIES

Knowledge of:

• Applicable federal, state, and local laws, rules, regulations, guidelines, and provisions including but not limited to: the Americans with Disabilities Act, Title IX of the Education Amendments of 1972, Title VII, California Code of Regulations Title 5, Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), California Fair Employment and Housing Act (FEHA), and the Family Educational Rights & Privacy Act (FERPA).
• Demonstrated understanding of diversity and equal opportunity, and experience working with people of varying age, class, culture, disability, ethnicity, gender, nationality, race, religion, sexual orientation, sexual orientation, and socioeconomic status.
• Equal employment and compliance with rules and regulations.
• Principles and practices of training development.

Ability to:

• Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
• Ability to manage an ongoing and complex caseload, complaints, and/or appeals to a prompt, effective, and equitable remedy.
• Ability to exercise judgment, diplomacy, discretion, and a high level of independence in handling matters of a sensitive and confidential nature.
• Ability to design and deliver educational/training programs and/or workshops to all constituents of the District.
• Strong interpersonal skills and the ability to work with diverse constituents including faculty, staff, and institution administration.
• Ability to work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations using tact and diplomacy.

Duties

ESSENTIAL DUTIES

1. Serve as the Districts Americans with Disabilities Act (ADA) Coordinator for employees. Act as the District subject matter expert and provide guidance to District departments to comply with the ADA and other applicable federal, state and local laws. Provide guidance and training in determining eligibility for services and engaging in the interactive accommodation process.
2. Administer the disability accommodations and medical leave programs; provide information about disability accommodations, medical leaves, and related services. Support the District and partners by collaborating with Institutional Technology (IT) to address and provide guidance on accessible technology needs, ensuring alignment with institutional standards and best practices.
3. Intake and review reasonable accommodation requests; schedule, coordinate, and attend interactive meetings; advise and make recommendations to administration on reasonable accommodations.
4. Collaborate with third party consultants, legal advisors, and administrators in recommending reasonable accommodation options, implementation, and compliance with the ADA, Fair Employment and Housing Act (FEHA), policies, procedures related to disability and reasonable accommodations.
5. Interpret current disability laws and regulations, legislation updates, new legislation and make recommendations to leadership to update compliance requirements in current policies, procedures, processes, and collective bargaining agreement provisions.
6. Inform employees and administration of rights and benefits afforded them under the ADA, FEHA, FMLA, CFRA, and other applicable laws, regulations, and policies.
7. Collaborate with supervisors and human resources staff to address employee relations matters; interpret and apply District collective bargaining agreements (CBAs), practices, policies, and procedures including related laws and regulations; and research and draft responses to a variety of employee relations issues.
8. Participate in labor negotiations preparation; conduct surveys; gather and compile data for negotiations; research and analyze information; prepare reports, charts, and graphs.
9. Provide specialized, technical, and procedural information regarding the interpretation and application of District policy, procedures, and practices as well as federal, state, and local laws including the California Education Code; establish and maintain personnel, technical, and confidential files and records.

Supplemental Information

SALARY SCHEDULE: Classified Confidential

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing the computer monitor; exposure to dissatisfied individuals.

Physical: Sufficient physical ability and mobility to work in an office setting; to occasionally move about inside an office to access cabinets, office machinery; to remain at a computer for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to constantly operate a computer and other office equipment; and communicate to exchange accurate information and ideas with others.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE:

JOB DESCRIPTION: Employee Accommodation Compliance Coordinator