Employee Records Specialist

Employee Records Specialist

Company:
Auburn University

Job Location:
Auburn University, 36849-5207

Category:
Human Resources

Type:
Full-Time

Salary Range: USD $35,010.00/Hr. - USD $49,010.00/Hr.

Locations: Auburn, Alabama

Categories: Human Resources

Job Type: Non-Faculty

Position Type: Full-Time

Department: Human Resources

Associated Division: AVP, Human Resources

Req ID: 8547

Overview

Auburn University Human Resources is excited to welcome a new Employee Records Specialist to our team!

Are you meticulous, detail-oriented, and skilled with using records applications or databases? Do you prefer an independent working environment where you can zone in and focus on your work? What about high-volume work that is challenging, yet rewarding? If that's you, then you might be our next Employee Records Specialist!

The Employee Records Specialist I, operating within University Human Resources (UHR), is responsible for ensuring the integrity, accuracy and compliance of employee records for all university-affiliated personnel. This position serves as a data steward for Auburn HR information within the university's systems, overseeing personnel actions and documentation in alignment with institutional policies, state regulations, and audit requirements. The Specialist also serves as a key resource for campus stakeholders, supports employment and wage verification processes, and contributes to continuous improvement initiatives with the Employee Records unit.

Auburn University Human Resources (AUHR) is dedicated to fostering a supportive and welcoming environment for all members of the campus community. The team collaborates closely with supervisors, HR Liaisons, and senior leaders to ensure that every member of the employee family receives the services and support they need. AUHR offers a comprehensive range of services designed to enhance the work experience, including Benefits, Campus Relations, Compensation and Classification, Employee Engagement, Employment Services, HR Development, Onboarding, Payroll, and Records

This is an on-site position, not eligible for remote or hybrid work.

Responsibilities

What You'll Do:

• Electronic Personnel Action Form (EPAF) Processing: Reviews, updates, and enters EPAFs for various employment actions including new hires, pay adjustments, supervisory updates, departmental transfers, and terminations. Researches submissions to ensure accuracy prior to EPAF processing. Retrieves and verifies support documentation to meet compliance standards, including state auditor requirements.
• Employee Records Maintenance: Scans, indexes, and retains records in a web-based filing system, ensuring they are organized and easily retrievable upon request. Inactivates employee records according to established protocols to maintain system integrity and support timely access to accurate information.
• Stakeholder Collaboration & Issue Resolution: Coordinates with the Onboarding Center, HR Liaisons, and campus departments to verify documentation and resolve discrepancies. Serves as a point of contact for timekeepers and departmental staff, fostering relationships, providing guidance, and promoting adherence to recordkeeping policies and procedures.
• Employment Verification Processing: Processes and responds to wage and employment verification requests in accordance with university guidelines. Troubleshoots issues, advises stakeholders on procedures, and ensures confidentiality in handling sensitive information.
• Contributes to Unit Projects and Initiatives: Participates in special projects aimed at enhancing operational efficiency and accuracy with the Employee Records unit.

Qualifications

What We Need From You:

High school diploma or equivalent AND 2 years of experience in electronic records or
database management, including analyzing, researching, or auditing information/data.

OR

Bachelor's degree with no experience required.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.