"Employee Relations Assistant- Human Resources"

Job Details

Employee Relations Assistant- Human Resources

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

The Employee Relations Assistant, reporting to Employee Relations & Organizational Development, supports entry-level Employee Relations functions within the Office of Human Resources. Reporting to the Assistant Director of Employee Relations, this role assists in the coordination and documentation of employee relations activities, supports compliance efforts, and serves as a resource for routine inquiries related to policies and collective bargaining agreements. The Assistant contributes to the fair and consistent administration of employee relations processes and helps ensure timely and accurate communication across departments. This is a full-time professional Management Confidential position.

Duties and Responsibilities

Employee Relations Support:

• Assist in interpreting and explaining provisions of collective bargaining agreements to employees and supervisors under guidance from senior staff.
• Support outreach efforts related to performance management and workforce development initiatives.
• Help coordinate responses to employee grievances and disciplinary matters, including gathering documentation and scheduling meetings.
• Attend meetings with union representatives alongside senior staff to document discussions and follow up on action items.
• Maintain and update the online system for tracking employee relations cases, ethics compliance, and related reports.
• Assist in preparing summaries and reports for labor-management committees and joint labor-management fund activities.

Compliance and Training Coordination:

• Support the delivery and tracking of HR compliance training for faculty and staff.
• Help manage the University's online training platform, including user support and reporting.
• Collaborate with the HR training and development coordinator to support professional development and continuous learning initiatives.

Job Requirements:

• Proficiency in Microsoft Office Suite and ability to learn HR Information Systems.
• Strong written and verbal communication skills.
• High level of discretion and sensitivity in handling confidential information.
• Ability to build effective working relationships across departments.
• Commitment to diversity, equity, inclusion, and belonging in the workplace.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• At least one year of experience in Human Resources or related experience in conflict resolution or mediation.
• Demonstrated commitment to fostering diversity, equity, inclusion, and belonging in the workplace.

Preferred Qualifications:

• Bachelor's degree in business, HR, or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience in the public sector and/or higher education.
• PHR, SPHR, SHRM-CP, SHRM-SCP or other relevant professional certifications is a plus.

Working Environment:

• Typical office environment

Additional Information:

Professional Rank and Salary Range: MP, Personnel Assistant, $53,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via https://albany.interviewexchange.com/candapply.jsp?JOBID=193787

Application Instructions:

Applicants MUST submit the following documents:

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your completed application.

A review of applications will start on October 24, 2025, and the search will remain open until the position is filled.