Event & Course Coordinator

Event & Course Coordinator

School of Music

College of Fine and Applied Arts

University of Illinois Urbana-Champaign

Job Summary

The Event & Course Coordinator for the School of Music will assist the department with coordinating events and serve as the primary course scheduler for the school.

Duties & Responsibilities

Event Coordinator

• Oversee the School's online events calendar.
• Assist faculty and students with recital scheduling at the beginning of fall and spring semesters.
• Assist faculty, administrative team, and other stakeholders in planning concerts, symposia, and other major events, including creating and maintaining timelines and checklists.
• Liaise with Business Office, Operations/Facilities, the Krannert Center for Performing Arts, Human Resources, and other internal and external departments to track, manage, and troubleshoot workflow and deadlines for major events.
• Assist with overseeing concert program uploads for faculty and student events.
• Assist with annual School of Music Convocation.
• Assist with specific assigned duties related to the Illinois Summer Youth Music (ISYM) initiative.

Course Coordinator

• Serve as primary course scheduler for the School.
• Oversee scheduling for all academic courses for all academic terms, year-round.
• Enter all course information and check for accuracy in Banner, Astra, and Course Explorer by the deadline for each semester's offerings.
• Coordinate with administrative liaison to communicate with faculty concerning deadlines, course location/date/time, changes in staffing and enrollment, etc., via email and at regular faculty/staff meetings.
• Assist undergraduate and graduate advisors with approving course overrides for students as needed.

Other duties as assigned.

Minimum Qualifications

1. High School graduation or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
   • A. Professional work experience in event coordination.
   • B. College course work in any discipline, as measured by the following conversion table or its proportional equivalent:
     • 60 semester hours equals one (1) year (12 months)
     • 90 semester hours equals two (2) years (24 months)

Preferred Qualifications

• Bachelor's degree or higher in music, arts administration, or closely related field.
• Minimum two years work experience in a public-facing arts and/or educational environment.
• Broad knowledge of music and programs of study offered by the School of Music and the University.
• Previous experience with UIUC systems including Web Tools and Banner.

Knowledge, Skills and Abilities

• Excellent communication skills.
• Experience working with standard software such as Microsoft Office Suite (Excel, PowerPoint, Teams, InDesign, Photoshop, etc.).

Appointment Information

This is a 100% full-time Civil Service 0101 - Events Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $59,000-$62,000 annually. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 18, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and contact information for at least three professional references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Micki Hallam, HR Generalist, mhallam@illinois.edu. For questions regarding the application process, please contact 217-333-2137.