Events Assistant

The Events Assistant supports the planning, coordination, and execution of institutional events. This role assists with logistical preparation, vendor coordination, event setup and breakdown, and on-site event support to ensure programs and activities run smoothly. The Events Assistant works closely with internal departments, external partners, and event attendees to help deliver professional and well-organized events that support the institution's mission and community engagement.

Responsibilities:

• Assist with planning and coordinating events such as conferences, ceremonies, meetings, campus programs, and special events.
• Track event supplies and maintain organized event inventory.
• Assist with setup and breakdown of event materials, decor, and equipment.
• Provide on-site event support including registration, guest check-in, attendee assistance, and problem resolution.
• Communicate with campus partners, vendors, and service providers to confirm event details.
• Help manage event timelines, task lists, and preparation schedules.
• Support event logistics including room reservations, layout planning, audiovisual coordination, catering, signage, and equipment needs.
• Support preparation of event materials such as agendas, programs, signage, and registration lists.
• Maintain accurate records, event documentation, and post-event reports.
• Assist with post-event evaluations and feedback collection.
• Ensure compliance with institutional policies, safety standards, and event procedures.
• Other duties as assigned in furthering the mission of the department or institution

Minimum Qualifications:

EDUCATION

• High school diploma or equivalent required; associate or bachelor's degree preferred.

EXPERIENCE

• 1+ years of experience supporting events, hospitality, customer service, or administrative operations preferred.
• Ability to have a flexible schedule and work weekends and holidays.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with diverse groups of people.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.