Events Assistant
The Events Assistant supports the planning, coordination, and execution of institutional events. This role assists with logistical preparation, vendor coordination, event setup and breakdown, and on-site event support to ensure programs and activities run smoothly. The Events Assistant works closely with internal departments, external partners, and event attendees to help deliver professional and well-organized events that support the institution's mission and community engagement.
Responsibilities:
- Assist with planning and coordinating events such as conferences, ceremonies, meetings, campus programs, and special events.
- Track event supplies and maintain organized event inventory.
- Assist with setup and breakdown of event materials, decor, and equipment.
- Provide on-site event support including registration, guest check-in, attendee assistance, and problem resolution.
- Communicate with campus partners, vendors, and service providers to confirm event details.
- Help manage event timelines, task lists, and preparation schedules.
- Support event logistics including room reservations, layout planning, audiovisual coordination, catering, signage, and equipment needs.
- Support preparation of event materials such as agendas, programs, signage, and registration lists.
- Maintain accurate records, event documentation, and post-event reports.
- Assist with post-event evaluations and feedback collection.
- Ensure compliance with institutional policies, safety standards, and event procedures.
- Other duties as assigned in furthering the mission of the department or institution
Minimum Qualifications:
EDUCATION
- High school diploma or equivalent required; associate or bachelor's degree preferred.
EXPERIENCE
- 1+ years of experience supporting events, hospitality, customer service, or administrative operations preferred.
- Ability to have a flexible schedule and work weekends and holidays.
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with diverse groups of people.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
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