"Event Program Coordinator, Executive Education"

Event Program Coordinator, Executive Education

• Job Number: 25298
• Functional Area: Event Planning
• Department: MIT Sloan Executive Education
• School Area: Sloan School of Management
• Employment Type: Full-time Temporary (Hybrid)
• Employment Category: Exempt
• Visa Sponsorship Available: No
• Pay Grade: 6

Posting Description

EVENT PROGRAM COORDINATOR, Executive Education, to manage logistics including pre, post, and on-site coordination of full event lifecycle; pivot between different tasks required for planning on-site and live online program deliveries; organize catering needs for on-site programs including dinners and receptions; arrange external program vendors and negotiate all contracts and pricing; manage all technical aspects of live online program deliveries including participant troubleshooting, faculty training, platform exploration, and video editing; balance the requirements of numerous programs in varied stages of planning and with overlapping schedules and deadlines; participate in cross-functional project teams and proactively engage in continuous improvement of program operations; communicate with participants and clients in addition to providing a high level of support for all program faculty; collect, upload, and maintain all program website information and materials; use complex databases and learning management systems to ensure a superior customer experience; collaborate on the development and management of the program budget; forecast all projected program expenses as related to logistics; and reconcile and balances budget post program.

A full job description is available here.

Job Requirements

REQUIRED: Bachelor's degree and a minimum of two years of administrative and/or project/program management experience; ability to provide excellent customer service and lead and deliver complex and challenging programs; ability to build relationships and respond to the needs of clients/customers, faculty, and program director, multitask, and work effectively in a pressured work environment with changing priorities and limited supervision.

PREFERRED: Three years of business experience, preferably in executive education or a business requiring comparable skills; experience in program, event, or project management in both live online and in-person settings; or familiarity with MIT Sloan and MIT faculty.

This is a one-year term position with full benefits.