"Events Manager"

The Culinary Services department at Saint John's University invites applications for a full-time (1.0 FTE), benefit eligible position of Events Manager.

$1,000 sign-on bonus valid through August 31, 2025. Terms applied to sign-on bonus can be provided by hiring manager.

Why Join Us? The College of Saint Benedict and Saint John's University offer a competitive and comprehensive benefits package for full-time employees, including: Health, Dental, and Vision Insurance; 18 Paid Holidays Annually; Generous Vacation and Sick Leave; Life and Long-Term Disability Insurance; Tuition Remission for Eligible Dependents; Employer Contributions to a Retirement Plan; Employee Assistance Program with access to free or discounted counseling, legal guidance, financial coaching, and more. Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment. To learn more about our benefits, visit mycsbsju.edu/jobs.

The Events Manager serves as a main point of contact for campus departments, student organizations, and external partners in planning and coordinating events held on campus. This role oversees the execution of conference services, including event logistics, facility setup, enforcement of facility usage policies, coordination of meeting spaces, summer conference housing, and catering arrangements.

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John's University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program. For further information regarding our institutions, visit CSBSJU.

• Serve as a main contact for groups reserving campus spaces for events and meetings.
• Guide groups through the event planning process, including space reservations, setup requests, equipment needs, and adherence to relevant policies and procedures.
• Exercise independent judgment in approving event requests, resolving scheduling conflicts, and applying policy exceptions when appropriate.
• Oversee the coordination of event logistics and provide on-site support for assigned events, including room layouts, furniture setup, audiovisual/technology needs, catering arrangements, signage, and day-of troubleshooting.
• Develop, implement, and enforce campus event policies and procedures, ensuring risk management and compliance with institutional guidelines.
• Advise senior leadership on event protocol, campus master calendar planning, and overall space usage.
• Provide leadership and direction to cross-functional event planning committees.
• Ensure timely and accurate completion of all required documentation related to events.
• Collaborate with campus partners to ensure comprehensive event support.
• Maintain organized records of event requests, confirmations, communications, and outcomes.
• Support general office functions, including responding to inquiries, and managing event calendars.
• Assist in monitoring the department's event services budget, including invoicing, and billing.
• Help schedule, train, and supervise student and part-time staff.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent
• Minimum one year experience in event planning or related fields.
• Excellent oral and written communication skills and interpersonal skills.
• Strong organizational and problem-solving ability including ability to follow through and meet deadlines.
• Professional and effective communication skills including oral, written, and interpersonal skills to maintain cooperative and effective working relationships.
• Proficiency in Microsoft Office Suite or similar software
• Customer-focused with a dedication to exceeding expectations
• Strong multitasking skills with a high attention to detail in a fast-paced environment.
• Demonstrated time management skills to effectively prioritize tasks and meet deadlines.
• Flexibility and adaptability to respond to changing event requirements and client needs.
• Ability to work a flexible schedule including evening and weekend event coverage as required.

PHYSICAL REQUIREMENTS:

• Ability to perform essential job functions, with or without reasonable accommodations.
• Mobility to navigate various campus facilities and event venues.
• Ability to lift up to 50 pounds independently or with assistance; must be able to complete event setup and teardown as needed.
• Capacity to tolerate varying noise levels and temperature changes, and to stand and walk for extended periods.
• Must be able to safely and efficiently operate college vehicles; a valid driver's license is required. Successful completion of college safety and defensive driving training is required within one month of hire.

TRAVEL REQUIREMENTS:

Some travel between the campuses of the College of Saint Benedict and Saint John's University.

About College of Saint Benedict/Saint John's University: The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John's University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB/SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative education of their students. With a total enrollment of approximately 3600 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. CSB and SJU offer competitive salaries and a comprehensive benefits program.