Assistant Director, Events

Department: Office of Events

FLSA Status: Exempt

Grade: 7

Salary Range: $54,900 - $68,600

Reports to: Director, Events

General Purpose:

The Assistant Director, Events is responsible for coordinating the business of the Office of Events in concert with the Director, Events, planning, designing, and implementing external events and internal high-end and marquee events, and overseeing the Performance Space venues.

Summary of Essential Functions

• Oversee the Office of Events operations in concert with the Director, Events
• Coordinate external and internal marquee events across campus
• Oversee the Performance Space venues and staff
• On-site event management

Essential Duties & Responsibilities:

• Coordinate internal high-end event planning, production, and management (e.g., trustee/honoree dinners, donor events, academic symposiums)
• Coordinate external events planning, production, and management (e.g., conferences, weddings, non-profit events)
• Manage MICA’s annual ArtWalk Opening and Grad Show events
• Assist with all internal marquee events
• Provide leadership and direction to the Performance Spaces
• Hire, train, and onboard Event Specialist and Office of Events Work-Studies
• Assign and oversee staff to manage external clients to plan, coordinate, and manage external events
• Maintain all office & event equipment
• Coordinate external vendor orders, invoices, and client billing
• Develop and maintain manuals and procedural documents for the Office of Events and Performance Spaces
• Collaborate on special projects and future planning within the Performance Space and the Office of Events
• Provide onsite event management and staff supervision during events
• Provide liaison and support for campus catering, catered events, and related contracts
• Provide administrative and scheduling assistance to the Director, Events
• Provide 25Live administrative oversight and user support
• Provide general support to the Office of Events

Knowledge, Skills, and Abilities

• Strong management and leadership skills
• Successful record in relationship-based sales; preferably within the event industry
• Clear communicator and problem solver
• Strong project management skills
• Knowledge of catering and food service, event equipment and supplies
• High attention to detail and strong organizational skills
• Ability to think strategically
• Ability to work within a budget and manage events accordingly
• Ability to read and draw floor plans and visualize spaces
• Ability to work well under pressure and meet multiple deadlines
• Able to effectively work with students, faculty, staff, and public, including people from different backgrounds
• Ability to work well in a team-oriented environment
• Ability to work flexible hours, ability to stand for long periods
• Knowledge of: MS Office, Google Workspace, Mac & PC Applications

Minimum Qualifications:

• Education: Bachelor’s Degree
• Experience: 3-5 years or proven experience in event and conference management
• 2-3 years experience in supervision of staff and office management

Reporting to this position: Event Specialist, Office of Events Work Studies

Conditions of Employment: Satisfactory Background Check results