"Events Specialist II - OFMD"

Position Summary

The Operations & Facilities Management Department (OFMD) at WashU Medicine provides essential services that sustain the medical campus’ mission of excellence in patient care, research, and education. Guided by our PRIDE+ Core Values of Professionalism, Respect, Integrity, Dedication, Excellence, and Mutual Support, we foster a culture of accountability, service, and collaboration across the medical campus.

OFMD manages the maintenance and operation of more than 65 buildings, encompassing over 14.8 million gross square feet, including the 11-story, 609,000-square-foot Neuroscience Research Building (NRB), home to one of the world’s largest concentrations of neuroscientists. Our team delivers operational and administrative support, strategic planning, and project management to ensure efficient, safe, and innovative facility operations.

As WashU Medicine continues to expand its clinical, research, and teaching footprint across and beyond campus, OFMD remains a trusted partner, driving excellence through seamless facility management and unwavering support of the university’s mission. For additional information, view a quick message from some of our employees: https://facilities.med.wustl.edu/Careers.

The Events Specialist II coordinates, implements, and manages events within shared reservable spaces on WashU Medicine's campus. They also develop and facilitate plans that include logistics, budgeting, space planning, vendor management, program details, communication needs, and other details to make events successful.

The position requires scheduling flexibility and includes early mornings, late evenings, and weekend availability, as work schedules are tied to event schedules.

Job Description

Primary Duties & Responsibilities:

• Manages, coordinates, and provides operational functions for both internal and external events, special functions, and conferences.   
• Develops a budget and ensures it is adhered to.
• Considers appropriate logistics, ensuring space needs, reservations, appropriate permits, consideration of applicable safety precautions, parking, vendor management, food, and other details are managed appropriately.
• Builds relationships with university partners at schools and departments, with staff in executive leadership offices, and with external vendors and attendees.
• Assists in the creation of building usage proposals and conducts site tours with interested parties.
• May provide oversight of large teams of employee and student volunteers to effectively support the rollout of events and activities.
• Facilitates planning meetings with committees and volunteers.
• Assists in the publication and promotion of events.
• Administers conference software.
• Reviews and analyzes post-event data to identify successes and identify opportunities for future event improvements.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.
• Alternative work schedule as a regular part of the job (shifts, evenings, weekends).

Physical Effort

• Typically sitting at a desk or table.
• Typically standing or walking.
• Typically, bending, crouching, and stooping.
• Repetitive wrist, hand, or finger movement.
• Occasional lifting (<25 lbs).
• Occasional lifting (25 - 50 lbs).
• Ability to move to on and off-campus locations.
• Ability to assist with event setups, which include moving and setting tables and chairs.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:
Communications, Employee Engagement, Marketing, And Event Planning (3 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

Preferred Qualifications

Skills:
Adaptability, Analytical Problem Solving, Computer Applications, Customer Service, Database Programs, Decision Making, Fast-Paced Environments, Managing Ambiguity, Oral Communications, Organizational Commitment, Professional Integrity, Project Administration, Project Coordination, Relationship Building, Reservation Systems, Self-Organization (Business), Spreadsheets, Strive for Excellence, Supervisory Management, Team Leadership, Teamwork, Word Proccessing, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually