Executive Assistant to the President (Confidential)

Ventura County Community College District

Salary: $75,672.00 - $104,436.00 Annually

Job Type: Classified

Job Number: 2025-00848

Location: Districtwide (Ventura County CA), CA

Department: Districtwide

Closing: 1/12/2026 11:59 PM Pacific

Description

WHAT YOU'LL DO

Under the direction of a College President, provide complex administrative secretarial support; process administrative details not requiring the immediate attention of the President including the preparation of reports, coordination of functions, communication of department policy and other administrative tasks.
The current vacancy is a 12 month, full time (40 hour/week) position located at Oxnard College.
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK

Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway. More information about Oxnard College.

WHO WE ARE

The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.

The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT

New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees.

Representative Duties

• Provide complex administrative secretarial support to the President, relieving the administrator of a variety of clerical, technical and administrative duties; coordinate between the President and the public, students, staff and other campus officials; assist in resolving issues as appropriate. E
• Perform complex and responsible administrative assistance duties requiring specialized knowledge of an assigned area of educational administration. E
• Review and proof files, forms, records, documents and contracts for accuracy, completeness and conformance to applicable policies, procedures, rules and regulations. E
• Assist the President in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs. E
• Maintain current financial and budget information; monitor budget expenditures; post entries in account books, reconcile bank statements and make deposits as assigned, prepare, review and issue check requests as required. E
• Prepare items for Cabinet agendas and Board agendas; assure accuracy and completeness of material submitted. E
• Collect and compile statistical and financial data and other information for inclusion to special and periodic reports; prepare special reports as necessary; research information and establish appropriate formats. E
• Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. E
• Provide information and assistance in person or by telephone regarding assigned program, established practices, policies and procedures to the faculty, staff, administrators, students and the general public. E
• Operate a computer to enter and retrieve data, maintain records and generate reports; prepare presentations; update and monitor budget, utilize word processing, database, spreadsheet, and other software required by position. E
• Take and transcribe dictation, including confidential material; prepare a variety of correspondence, memoranda, reports and other materials; compose and edit correspondence; record and transcribe minutes from a variety of meetings. E
• Open, route and sort mail; identify and refer matters to the President in order of priority; receive visitors, schedule appointments, screen visitors and telephone calls and refer to appropriate staff members. E
• Maintain a variety of complex files and records often involving materials of a confidential nature. E
• Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. E
• Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors and other outside organizations and the public. E
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
• Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
• Train and provide work direction and guidance to others as assigned.
• Perform related duties as assigned.

E = Essential Duties

Minimum Qualifications

Any combination equivalent to: two years of college level course work in secretarial science, office technology or related field, and four years increasingly responsible administrative assistance experience.