"Executive Assistant"

Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community.

UNC Asheville is committed to promoting diversity and a work environment that encourages knowledge of, respect for, and the ability to engage with those of other cultures or backgrounds. The successful candidate is expected to foster an inclusive work culture where uniqueness of beliefs, backgrounds, talents, capabilities and ways of living are respected and welcomed.

The Executive Assistant (EA) provides high-level administrative support to the Vice Chancellor for Student Affairs. This position reports to the Vice Chancellor, but also provides relevant support to the Vice Chancellor's direct reports. The EA works independently with little or no supervision, and must be exceedingly well organized, flexible and possess the ability to excel in a fast-paced environment with a high level of professionalism. The EA must effectively triage situations that are presented to the Vice Chancellor's office and resolve issues using listening, assessment and problem-solving skills or make the appropriate referral, including scheduling appointments with the Vice Chancellor.

The ability to maintain complete confidentiality is essential.

Responsibilities of the position include:

• Interacts in a professional manner with students, faculty, staff, families, alumni and friends of the university, university administrators, community leaders, UNC System Office, state agencies, etc.
• Manages the Vice Chancellor's billing, travel, correspondence, contracts, and other external communications and compliance needs.
• Prioritize daily schedule and other issues for the Vice Chancellor. This includes calendar management, preparation of materials for meetings, and providing status updates regarding ongoing issues and projects.
• Oversees office communications, divisional meetings, and team-building initiatives; Ensures that communication flows freely between VC and division. Schedule meetings, visits and travel for the Vice Chancellor.
• Schedule, coordinate, prepare agendas; draft and finalize presentation materials; identify and secure logistic requirements and technology needs for meetings.
• Prioritize and manage multiple projects simultaneously, report on progress and potential issues and follow through on issues in a timely manner.
• Answer phones, greet visitors, and handle incoming and outgoing mail and communications, provide assistance using independent judgment to determine items requiring priority attention.
• Support the VC's work by entering contact and concern reports and ensuring that next steps are completed.
• Support the VC's budgetary and administrative support services. Support AVC with divisional budget to actual and forecasting report preparation.
• Record minutes and maintain records from meetings such as Board of Trustees.

Minimum Education/Experience/Skill: High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education/Experience/Skill: A Bachelor's degree, or equivalent combination of training and experience. Six or more years of administrative assistant experience, preferably in higher education advancement or institutional advancement, higher education or corporate management. Prior experience as an Executive Assistant or supporting senior-level administrators is desired. Ability to manage multiple projects. Strong written, verbal, and interpersonal skills. Highly computer literate and comfortable with acquiring new skills, with specific in-depth proficiency in the MS Office Suite (including excel), web-based systems, website maintenance and enterprise-wide systems. Excellent calendar management skills, including the coordination of complex executive meetings is desired. Ability to exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions.