"Executive Assistant, Carumba Institute"

Executive Assistant, Carumba Institute

• $94,084 to $101,872
• Fixed-term, full-time
• Gardens Point (hybrid option available)

Reference number: 26117

Term: Fixed-term, full-time basis until 19 November 2026

Remuneration: $111,341 to $120,557 pa (HEW6) (inclusive of $94,084 to $101,872 salary pa, 17% superannuation and 17.5% recreation leave loading)

Location: Gardens Point (hybrid option available)

Open to: Aboriginal Australians and Torres Strait Islander people. For this position it is a genuine occupational requirement that it be filled by an Aboriginal or Torres Strait Islander person as permitted by and arguable under sections 25, 104 and 105 of the Queensland Anti-Discrimination Act (1991).

Who are we looking for?

We are seeking a Executive Assistant, Carumba Institute to join Carumba Institute, Education Portfolio, Academic Division

The Executive Assistant provides high-level secretarial and administrative support to the Executive Director, Carumba Institute. The principal duties of this position include the management of the Executive Director’s diary and daily schedule, preparing and coordinating communications, liaising with internal and external stakeholders.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

The Carumba Institute is a central component of QUT’s commitment to Indigenous Australians. The Institute embodies QUT’s priority to increase Indigenous Australian research focus, continue to develop Indigenous Australian researchers and attend to the needs of Indigenous Australian students. The Institute is responsive to government and higher education sector agendas and contributes to overcoming Indigenous disadvantage. The two core functions of the Carumba Institute are research and education. Central to these functions are training and employment-enhancing initiatives, as well as fostering engagement and partnerships that matter to Indigenous people and communities.

What you need to succeed

• Education, training and/or experience equivalent to completion of a degree with combined relevant experience, or extensive experience in an Executive Assistant capacity.
• Highly developed interpersonal skills including the ability to connect and collaborate with a diverse range of people at all levels in a professional manner, often under pressure, while maintaining appropriate confidentiality.
• Advanced written communication skills including the ability to draft complex correspondence, submissions, reports, emails, meeting agendas and minutes with a high degree of accuracy.
• Demonstrated ability to communicate effectively with Aboriginal and Torres Strait Islander people, including Elders, with a proven ability to build and maintain strong effective working relationships within the Aboriginal and Torres Strait Islander community.
• Highly developed digital literacy skills including experience using Microsoft Office, electronic records management systems and databases.
• Highly developed planning skills, including the ability to multi-task, prioritise, coordinate workflow and meet deadlines with excellent attention to detail.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: Executive Assistant, Carumba Institute

Job opens: 26-Mar-2026

Applications Close: 09-Apr-2026 at 11.30pm

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