"Executive Assistant for Student Success"

The Executive Assistant for Student Success supports learning by providing executive-level administrative support to the Chief Experience Officer/Senior Vice President for Student Success.

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: At Aurora University, our singular goal is to empower students to achieve lasting personal and professional success. We do this by being an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and purposeful lives.
3. Handles all information with tact and discretion and recognizes the confidential nature of university business.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.

Administration

• Provides direct and confidential support to the Chief Experience Officer/Sr. Vice President for Student Success (CXO/SVPSS) and their teams including, but not limited to: scheduling meetings, managing appointments, writing and sending correspondence, creating agendas and other meeting materials, recording meeting minutes for the Student Success Director's Meetings, and others as requested.
• Prepare materials for meetings, including agendas, presentations, reports, and minutes.
• Coordinate with the President's Office on matters relating with the Board where appropriate.
• Help prioritize tasks and provide reminders for upcoming deadlines or meetings.
• Organize and coordinate special events or meeting related to student success.
• Coordinates travel and candidate visits for the CXO/SVPSS.
• Ensure timely completion of tasks and follow-ups on behalf of the CXO/SVPSS with various stakeholders.
• Confidentially handle sensitive information related to students, staff, or institutional policies with discretion.
• Assist in creating and compiling reports, presentations, and briefings for the SVPSS and other stakeholders.

Financial

• Monitor and track departmental budget expenditures and prepare financial reports.
• Manage the CXO/SVPSS's expense reports, ensuring accurate documentation and submission.
• Prepares all expense budget requests and budget reconciliation for the department.
• Monitors budgets for the CXO/SVPSS.

Manage and Support

• Track and ensure follow-up on decisions or action items arising from meetings.
• Oversee the day-to-day operations of the CXO/SVPSS's office, including supplies, equipment, and office maintenance.
• Build and maintain relationships with various stakeholders, including university administrators, faculty, staff, students, and external partners.
• Assist the Executive Director of WCFA with travel planning related to the Revive Retreat and Spring Break social impact trips.

Assists the university in other capacities as needed that align with strategic initiatives. Additional duties as assigned by the CXO/SVP for Student Success.

Education:

• High School Degree required; Bachelor's Degree preferred

Experience:

• 5+ years of prior administrative support experience preferred
• Advanced administrative experience supporting executives, deans, or department heads in a complex organization
• Higher Education experience strongly preferred.
• Expertise in Microsoft Excel required