"Executive Assistant - Governance and Risk Division"

About This Opportunity

We are seeking a motivated, proactive, and highly organised Executive Assistant to support the effective and efficient operations of the Governance and Risk Division - where no 2 days are the same. In this role, you will provide high-quality administrative services to functions and teams across the Governance and Risk Division, and specifically the Governance and Policy team.

This position plays a key role in ensuring the smooth operation of the Division and offers an excellent opportunity for someone who thrives in a dynamic environment, takes initiative, and enjoys working collaboratively to support the University’s commitment to excellence.

Key responsibilities will include, but are not limited to:

• Coordinating the division’s activities – across team meetings, strategy days, culture, records management, health safety and wellness, mandatory training, professional development, onboarding new team members.
• Providing support to the Governance and Policy team – in relation to management of our policy and procedures library, project delivery, elections and support to Senate committees and Boards
• Overseeing the flow of information and day-to-day administrative operations within the Governance and Risk Division, liaising with internal and external stakeholders as required.
• Coordinating financial processes, including reimbursements, expense management, and payment approvals in line with University policies.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Relevant qualifications or equivalent experience in providing high-level administrative support.
• Strong organisational skills, with the ability to manage competing priorities and deadlines while maintaining attention to detail.
• Excellent interpersonal and communication skills, including discretion in handling sensitive matters.
• Experience managing diaries, correspondence, and stakeholder relationships in a complex environment.
• Experience servicing committees or a demonstrable aptitude to acquire this skill.
• A commitment to customer service and building positive workplace relationships.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Anita White, Associate Director, Governance and Policy at anita.white@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 23 November 2025 at 11.00pm AEST (R-57788). Please note that interviews have been tentatively scheduled for the week commencing 1 December 2025.