"Executive Assistant II, UI Foundation"

Job Description

Posting Number:

SP005121P

Division/College:

UI Foundation

Department:

UI Foundation

Location:

Moscow

Posting Context Statement:

The Constituency Experiences team plays a vital role in advancing the University of Idaho Foundation’s mission to inspire, steward and celebrate philanthropic investment in the university. Through meaningful engagement, thoughtful donor recognition and signature experiences that connect alumni and friends to the impact of their generosity, the team strengthens lifelong relationships between the university and its supporters.

Position Overview:

Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.

Duties may include:

Administrative and operational support:

• Coordinate complex travel, meeting and event arrangements for management and other individuals
• Maintain calendars, databases, confidential records and systems
• Coordinate office operations, delegate work and provide input on performance evaluations
• Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

Project and initiative support:

• Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
• Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

Information gathering and reporting:

• Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
• Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
• Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

Other duties as assigned

Required Experience:

• Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator

Required Education:

• High School Diploma or equivalent

Required Other:

• Must have valid driver’s license and ability to meet U of I driving requirements

Additional Preferred:

Preferred Education:
Associate’s degree or higher

Preferred Experience:
Applying project management practices in a work environment
Supporting project teams
Collecting, compiling and summarizing data and materials for reports and other administrative documents
Working in an environment that requires adherence to strict confidentiality standards
Using computer information systems that manage an organization’s finances, business processes and/or records
Working in higher education

Physical Requirements & Working Conditions:

None

Degree Requirement:

N/A: No degree requirement

FLSA Status:

Non-Exempt

Employee Category:

Classified

Pay Range:

$28.80 per hour or higher commensurate with experience

FTE:

1

Full Time/Part Time:

Full Time

A visa sponsorship is available for the position listed in this vacancy:

No

Posting Date:

12/15/2025

Open Until Filled:

Yes

Special Instructions to Applicants:

This in-person position is based in Moscow, Idaho and not offering Visa sponsorship.
To receive first consideration, please submit a letter of qualification and current resume no later than January 11, 2026.

In your letter of qualifications (human-resources-letter-of-qualification-template.docx) using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.

If you would like to see the full job description, please contact Christy Day at cday@uidaho.edu.