"Executive Assistant"

Job Details

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $75,000 - $81,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to University Professor Joseph Stiglitz, co-Founder of the Initiative for Policy Dialogue, the Executive Assistant will support his professional activities and be responsible for managing the calendar, correspondence, events, logistics, academic program, scheduling, expenses, and professional activities of the Professor. The incumbent will work independently as well as collaboratively with other key members of the office, School, University, and the public to support the Professor in his academic and professional work.

About Columbia Business School

For over a century, Columbia Business School has developed leaders and builders of enterprises who create value for their organizations and society. Through our MBA, MS, PhD, and Executive Education programs, CBS prepares students to lead in a rapidly changing world. Our cutting-edge curriculum, STEM-certified programs, and immersive experiential learning opportunities equip students to thrive in areas such as digital transformation, entrepreneurship, twenty-first-century finance, the intersection of business and society, and climate and sustainability. CBS administration enables the School’s educational and scholarly mission through strategic and operational excellence. We are committed to fostering a respectful, inclusive, and high-performing community that drives innovation and impact from the very center of business.

Responsibilities

Event and Media Coordination

• Directly oversees event management needs for the Professor related to conferences and travel.
• Coordinates high level domestic and international meetings, events, and conferences calls on behalf of the Professor.
• Manages all planning and logistics related to interviews of the Professor when appropriate for onsite and in-studio television and radio appearances including operational requirements and specifications for the film crew and the Professor.

Communications and Correspondence

• Handles communications and logistics for the Professor’s presentations, speaking appearances and publications.
• Serves as point of contact for the Professor’s high level inquiries and responds to complex inquiries based on policy.
• Receives, reviews and makes appropriate disposition of correspondence, using independent judgment and initiative.
• Researches, writes and proofreads high level correspondence on behalf of the Professor, using independent judgment and attention to detail.
• Manages the office’s entire electronic correspondence database, including incoming and past correspondence.

Academic and Operational Support

• Independently manages and executes projects in support of the academic program initiatives. Serves as the first point of contact and “go-to” person for all campus activities for the professor and resolves any issues working closely with senior leaders in various departments as well as with external constituents.
• Creates internal office processes and reviews current processes for improvement and efficiencies.
• Oversee the daily operations of the office while exercising independent discretion and judgment.

External Relations and Stakeholder Engagement

• Works closely with and attends to inquiries from international agencies by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
• Works with Columbia colleagues and outside partners to ensure positive and proactive communications.

Financial and Administrative Management

• Responsible for preparation, analysis and audit of departmental travel and expenses reports, works closely with the Office of Financial Planning.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree and/or its equivalent required. 3-5 years related experience required.
• This candidate must be able to work independently exercising discretion and sound judgment. Demonstrated ability to work effectively with colleagues at all levels, along with experience maintaining confidentiality required. The candidate must have exceptional interpersonal, organizational, and communication skills, as well as excellent attention to detail and the ability to meet deadlines. The candidate must have the ability to manage multiple projects with changing deadlines in a fast-paced and high volume environment. Experience with Microsoft Office, and ability to learn new software as needed is required.

Preferred Qualifications

• Experience with or interest in economics