"Executive Assistant"

Executive Assistant

Company: Dartmouth College

Job Location: Hanover, NH 03755 1 Rope Ferry Road

Category: Executive Assistants

Type: Full-Time

Posting date: 12/02/2025

Open Until Filled: Yes

Position Number: 1011468

Hiring Range: $79,500 - $99,400

FLSA Status: Exempt

Employment Category: Regular Full Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 40

Schedule: Monday through Friday, 8AM to 5PM, some nights and weekends as needed for special projects.

Remote Work Eligibility?: Onsite only

Position Purpose

Partnering with the Dean at the Geisel School of Medicine, The Executive Assistant (EA) supports the management of the complex schedule of the Dean. The EA prepares meeting materials and correspondence, supports the Dean at meetings, and supports the day-to-day operations of the Dean's Office as needed. The EA serves as a representative of the Dean's office, engages with key stakeholders and maintains a professional and welcoming office presence.

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Minimum 6+ years of experience supporting a senior executive.
• Exceptional written and verbal communication skills.
• Excellent organizational and time management skills.
• Experience managing complex calendars with strategic intent and political sensitivity.
• High technological fluency - proficient in Google Workspace, Microsoft Office, Zoom and other collaborative tools.
• Steady under pressure, with strong emotional regulation and interpersonal tact.
• Comfortable handling sensitive and confidential information with discretion.
• Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting.

Preferred Qualifications

• Experience in higher education, nonprofit, or public-sector environments.
• Experience planning events.

Department Contact for Recruitment Inquiries

Nick Ryan, Chief of Staff, Geisel Administration
Phone: 603-646-5591

Description

Calendar Management (70% of time)

• Manages the Dean's calendar as a living, strategic document.
• Constantly adapts and optimizes the schedule to reflect shifting priorities, while handling all changes with professionalism, tact, and attention to political nuance.
• Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution.
• Anticipates conflicts and adjusts scheduling with tact and diplomacy.
• Understands not only what is on the calendar but why it matters and communicates those connections to the team.
• Maintains and updates calendar tracking documents.
• Manages personal travel and logistics in support of the Dean's role.

Meeting & Event Coordination (10% of time)

• Coordinates logistics for meetings and events, including Board of Advisor meetings and other events.
• Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone.
• Provides staffing support for several evening and weekend events per year, including major Geisel gatherings and external stakeholder engagements.

Other duties as assigned (10% of time)

• Provides flexible support to the Dean and the Dean's Office as new priorities emerge.
• Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities.
• Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences.
• Adapts to the evolving needs of the Dean and the Dean's office contributing wherever needed to ensure smooth and professional operations.

Writing, Briefings, & Communications (10% of time)

• In partnership with the Dean and the Dean's Office team, drafts and edits briefing materials, emails, and other communications.
• Ensures the Dean is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals.
• Drafts and responds to correspondence on behalf of the Dean, ensuring confidentiality, tone, and accuracy.

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned.

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