Executive Assistant

Executive Assistant

Job no: 539889
Work type: Full Time
Location: Sydney, NSW
Categories: Administration, Fundraising / Philanthropy

Executive Assistant

• Employment Type: Full Time (35 hours per week)
• Duration: 12-month parental leave cover
• Remuneration: Level 6 $103,866 - $110,801 (depending on experience) + 17% super + leave loading
• Location: UNSW Kensington Campus, NSW (hybrid)

About UNSW:

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters

At UNSW, our Advancement team builds meaningful relationships with alumni, donors and partners to create positive societal impact through one of the world’s leading universities.

As Executive Assistant to the Chief Advancement Officer, you’ll be a trusted partner at the centre of a fast-paced and purpose-driven team. This role goes beyond traditional EA support - you’ll help create clarity, momentum and structure by anticipating needs, managing priorities and keeping operations running smoothly.

You’ll play a key role in enabling the Chief Advancement Officer and the Advancement leadership team to focus on strategic impact while also identifying opportunities to improve processes and ways of working.

Key Responsibilities

• Provide proactive executive support, including diary, inbox and meeting management.
• Coordinate travel, logistics and day-to-day administrative support.
• Act as a key point of contact for internal and external stakeholders.
• Prepare agendas, briefing papers, presentations, minutes and follow-up actions.
• Manage payments, expenses, vendor coordination and CRM updates.
• Support leadership meetings, events and team activities.
• Assist with administrative and operational support across the team.
• Identify opportunities and solutions to improve processes, systems and ways of working.

Who You Are

You’re an experienced Executive Assistant who thrives in a fast-moving environment and is skilled at staying one step ahead.

You’re proactive, highly organised and adaptable, with strong judgement and the ability to confidently manage competing priorities. You know how to anticipate needs, triage effectively and build trusted relationships at all levels.

You’ll also bring:

• Experience providing high-level executive support.
• Excellent organisational, communication and stakeholder management skills.
• Strong attention to detail and confidentiality.
• Confidence managing multiple priorities in a dynamic environment.
• Advanced skills across business systems and CRM platforms.
• A continuous improvement mindset and willingness to challenge how things are done.
• Relevant qualifications and/or equivalent experience.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible working options.
• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit your CV & Cover Letter by 11:55pm, 25th May 2026

Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

Contact:

Amy Denney a.denney@unsw.edu.au - Talent Acquisition Team
Please apply directly through the website, applications sent to the contact above will not be accepted.

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Position Description

Advertised: 11 May 2026 AUS Eastern Standard Time
Applications close: 25 May 2026 AUS Eastern Standard Time