Executive Assistant to the Dean

• Full time continuing opportunity
• A unique opportunity to work at the heart of the University of Sydney Business School, providing trusted, high level support to the Dean in a dynamic, high impact role
• HE07 Base salary $112,628 - $122,702 + 17% Superannuation

About the opportunity

The University of Sydney Business School (USBS) The University of Sydney Business School (USBS) is seeking a highly organised and proactive Executive Assistant to provide comprehensive executive support to the Dean of the Business School. As the first point of contact on behalf of the Dean, you will play a critical role in managing complex workflows, prioritising correspondence, and ensuring the timely resolution of enquiries and matters of significance. Leveraging your strong relationship management and communication skills, you will collaborate effectively with senior stakeholders across the University and external industry partners to support the School's strategic objectives and deliver service excellence.
Acting as the primary point of contact on behalf of the Dean, this pivotal role sits at the very heart of the Business School, offering a unique opportunity to work closely with senior leadership. The role therefore requires an on-campus presence four days per week.Your key responsibilities will be to:

• Provide high level, confidential executive support to the Dean, including proactive diary management, coordination of meetings, travel, expenses, and preparation of briefings and correspondence
• act as the primary point of contact on behalf of the Dean, managing complex enquiries, priorities, and workflows with discretion, sound judgement, and professionalism
• support the effective operation of the Business School's leadership by coordinating governance and leadership activities, including meeting preparation, agendas, minutes, and follow up actions
• build strong relationships with senior stakeholders across the University and external partners, while ensuring compliance with University policies and contributing to continuous improvement in administrative practices.

About you

You are an experienced and confident Executive Assistant who thrives in a fast paced, high trust environment and enjoys supporting senior leaders. You bring:

• Demonstrated experience providing high level executive assistance to senior leaders within complex or regulated organisations, with an understanding of governance and confidentiality
• proven capability across core executive support functions, including proactive diary and workflow management, travel coordination, and prioritisation of competing demands
• strong interpersonal and communication skills, with the ability to engage professionally, discreetly, and effectively with diverse internal and external stakeholders
• a proactive, solutions focused approach, with sound judgement, initiative, and the flexibility to manage shifting priorities, ad hoc projects, and time critical matters.

To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.

Work Rights

You must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement

At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive. We are committed to creating a University community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Justyn Griffin, Recruitment Operations by email to justyn.griffin@sydney.edu.au

The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role

Applications Close

Friday 22 May 2026 11:59 PM