"Executive Assistant to the Director's Office"

Executive Assistant to the Director's Office

Company: Dartmouth College

Job Location: Hanover, NH Wilson Hall, East Wheelock Street

Category: Executive Assistants

Type: Full-Time

Posting date: 01/22/2026

Open Until Filled: Yes

Position Number: 0643000

Hiring Range Minimum: $23.13

Hiring Range Maximum: $33.96

Union Type: Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status: Non-Exempt

Employment Category: Regular Full Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 40

Schedule: Normal office hours with occasional nights or weekend support for events.

Remote Work Eligibility?: Onsite only

Is this a term position?: No

Is this a grant funded position?: No

Position Purpose:

Reporting to the Senior Development Manager, the Executive Assistant to the Director's Office provides administrative support to both the Howard Gilman '44 Executive Director as well as institutional advancement at the Hopkins Center for the Arts (the Hop). The work includes scheduling, logistic planning and reconciliation, event support and execution, writing, database management and management of daily communication in the Director's Office.

Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Bachelor's degree or the equivalent in education and experience.
• 1-3 years of experience supporting a leadership position.
• Excellent interpersonal skills and ability to deal articulately with a diverse range of people and situations with a sensitivity to nuance
• Strong organizational skills and ability to balance priorities and meet deadlines.
• Initiative, sound judgment and ability to work independently.
• Strong writing, detail editing and proofreading skills.
• Technologically savvy in the use of computers, applications, databases, tablets and smartphones.
• Availability and willingness to work occasional weekend and evening assignments.
• Commitment to diversity and to serving the needs of a diverse population.
• Adept at handling confidential information with excellent judgment and discretion.
• Willingness to utilize all forms of communication to ensure efficiency and expediency.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications.
• Flexible, creative, self-motivated and willing to work extended hours on occasion.

Preferred Qualifications:

• Keen interest in the arts.
• Experience with software platforms Airtable, Advance, Tessitura, Slack and/or Asana.
• Comfortable navigating Apple and PC platforms.

Department Contact for Recruitment Inquiries: Jan Sillery

Department Contact Phone Number: 646-1417

Department Contact for Cover Letter and Title: Michael Winn, Senior Development Manager

Quick Link: https://searchjobs.dartmouth.edu/postings/84438

Description:

Assistant to the Executive Director (60% of time)

This role serves as the first point of contact for the Hopkins Center Director's Office as it relates to directing inquiries and monitoring communication on behalf of the Executive Director. Stakeholders include all levels of Dartmouth College; the national and international performing arts field; the Hop's Board of Advisors; as well as donors and dignitaries. The Executive Assistant to the Director's Office provides regular administrative support such as scheduling; daily itineraries; travel booking and reconciliation; meeting and event support; logistics planning and execution; meeting communication, preparation and distribution of relevant documents as well as note taking and follow-up. This position not only anticipates but proactively manages. They provide a bridge for smooth communication between the Executive Director and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Additional administrative assistance includes technical support for the Executive Director, including upgrades for software applications as well as coordination of technology.

Development Support (40% of time)

This role works closely with the Senior Development Manager in the Director's Office and assists in fundraising functions to meet the development and communication goals of the Hop. This position is responsible for ensuring gifts are accurately recorded, promptly acknowledged and supports the ongoing integrity of constituent databases. This role maintains accurate records of memberships and gifts, processing of annual renewals, fulfilling membership benefits, and providing membership reports as needed. May support the Senior Development manager in reconciliation of gifts, ensure accurate constituent data across platforms and in general contribute to the way our organization uses the Tessitura customer relationship management database to its benefit.

The position supports development and communication efforts including but not limited to website, social media, e-newsletters content and development of promotional materials. May support ongoing development operations such as annual development and communications writing and planning; stewardship; internal stewardship communication through Airtable and Google Drive; and onsite event support concerning Membership and Hopkins Center Board of Advisors. May manage or supervise student assistants, including training in data entry and general office duties.

Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

Performs other duties as assigned