Executive Assistant
Role type: Part-time (0.8 FTE); Fixed-term until April 2027, with possible extension
Faculty: Medicine, Dentistry, Health & Sciences
Department: Medicine
Salary: UoM 5 $86,943 - $99,864 p.a. (pro rata) plus 17% super
Faculty: Medicine, Dentistry, Health & Sciences
Department: Medicine
Salary: UoM 5 $86,943 - $99,864 p.a. (pro rata) plus 17% super
- High-profile Executive Assistant partnership with epilepsy leader / hospital–university clinical research environment / strong development potential with possible extension
- Apply now to become Professor Perucca’s trusted Executive Assistant and contribute precise support to impactful epilepsy research and care.
- Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
You will provide high-level executive support to Professor Piero Perucca across clinical, research and leadership responsibilities.
You will coordinate demanding diaries, committees, travel and events, ensuring precise execution and seamless stakeholder engagement.
You will develop your skills within a collaborative epilepsy research team, with potential extension subject to future funding.
You will provide high-level executive support to Professor Piero Perucca across clinical, research and leadership responsibilities.
You will coordinate demanding diaries, committees, travel and events, ensuring precise execution and seamless stakeholder engagement.
You will develop your skills within a collaborative epilepsy research team, with potential extension subject to future funding.
What you will deliver:
- Provide proactive executive assistance to Professor Perucca, including complex diary, inbox, email and document management.
- Coordinate national and international travel, conferences, committees and association duties, preparing agendas, papers, minutes and follow-up actions.
- Support recruitment, onboarding and offboarding processes, maintaining accurate staffing records and monitoring contracts, visitors and honorary appointments.
- Assist with departmental events, seminars and meetings, ensuring logistics, communications and materials are delivered on time.
- Contribute to process improvements and administrative initiatives, building productive relationships across University, hospital and research partners.
You may be a great fit if you:
- Hold a relevant tertiary qualification or offer extensive, high-level administrative experience within complex organisations.
- Bring proven experience supporting senior executives, managing competing priorities and exercising sound judgement, confidentiality and discretion.
- Demonstrate exceptional attention to detail and pride in producing accurate correspondence, reports, presentations and records.
- Excel at coordinating workflows, meeting strict deadlines and adapting to fast-paced, ever-changing environments.
- Use advanced Microsoft Office skills and quickly learn new databases, systems and administrative processes.
- Embrace continuous learning, feedback and development, contributing positively to collaborative clinical, research and academic teams.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
Your new team – Department of Medicine
You will join the Department of Medicine at Austin Health, a research-intensive hub within Melbourne Medical School. You will work closely with the Epilepsy Research Centre and Bladin-Berkovic Comprehensive Epilepsy Program at Austin Health. The team brings together neurologists, researchers and professional staff committed to improving outcomes for people living with epilepsy. You will be welcomed into a collaborative, supportive environment that values initiative, professionalism and opportunities to grow.
You will join the Department of Medicine at Austin Health, a research-intensive hub within Melbourne Medical School. You will work closely with the Epilepsy Research Centre and Bladin-Berkovic Comprehensive Epilepsy Program at Austin Health. The team brings together neurologists, researchers and professional staff committed to improving outcomes for people living with epilepsy. You will be welcomed into a collaborative, supportive environment that values initiative, professionalism and opportunities to grow.
Application essentials:
- Visit "apply with us" to learn more about the process, including tips and FAQs.
- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
- A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
- Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Want to know more?
- For queries related to this specific position, contact Natasha Crawford at natasha.crawford@unimelb.edu.au
- For questions related to our recruitment process email Dijana Pourgoutzidis at hr-careers@unimelb.edu.au
- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Applications close: 1 May 2026 11:55 PM; Melbourne time zone.
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